Administrator-Psychotherapy

Job overview

Looking for flexible work in the NHS?

The Flexi‑Bank is a collaborative staff bank hosted by Royal Surrey NHS Foundation Trust in partnership with Surrey and Borders Partnership NHS Foundation Trust, offering greater choice, flexibility and access to a wider range of opportunities across both organizations.

Why join the Flexi‑Bank?

Work flexibly – choose shifts that suit your lifestyle and availability

Access more opportunities – pick up shifts across mental health, community and acute care settings

Get paid fairly and on time – competitive rates and fast access to earnings through Stream

Stay supported – benefit from training, development and guidance from our dedicated Temporary Staffing Team

Be part of something bigger – join a growing collaborative of NHS Trusts across Surrey

Main duties of the job

Surrey and Borders Partnership NHS Foundation Trust  is looking for someone to act as the main admin resource for the team, processing referrals, letters and other communications effectively to aid with the smooth running of the reception area and provide efficient administrative support for team members.

Location: Unither House, Curfew Bell Road, Chertsey, KT16 9FG

Work Pattern: Monday (9AM to 12PM), Tues, Weds, Thurs (9AM to 16PM)

Please refer to the job descriptions for further details which was attached to the advert.

Detailed job description and main responsibilities

• Receive and process referrals to the relevant clinician and system(s)
• Process discharge paperwork and update system(s) accordingly
• Type all letters dictated or provided by the team
• Book appointments on the patient record system
• Take minutes at team meetings and transcribe accurately
• Answer telephone calls and relay any messages in a timely manner
• General administrative tasks such as typing, copying, scanning, printing, laminating etc
• Provide support to team members in setting up rooms for meetings
• Check and book rooms for other team members upon request
• Scanning documents for uploading to patient record system
• Receive and respond to e-mails in an appropriate manner, forwarding where necessary's
• Monitor and raise purchase requisitions for stationery, services (such as interpreters) and supplies for the department
• Arranging clinic appointments