Administrator Prison Healthcare - HMP Barlinnie

Job details

• Job reference: 254306
• Salary: Band 3 (£29,103 - £31,409)
• Job closing date: 07/08/2026
• Job Type: Administrative Services
• Location: HMP Barlinnie
• Employment type: Permanent
• Hours Per Week: 36
• Job posted date: 23/07/2026
• Employer (NHS Board): NHS Greater Glasgow & Clyde
• Department: HMP Barlinnie – Prison Health Care

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.

The role:

Would you like to play a key role in supporting the delivery of healthcare services within a unique and rewarding environment? NHS Greater Glasgow and Clyde is seeking an organised and motivated Administrator to join the Prison Healthcare Team at HMP Barlinnie. Working closely with multidisciplinary healthcare professionals, you will provide high-quality administrative support that helps ensure patients receive timely and effective care. This is an excellent opportunity to contribute to improving health and wellbeing outcomes while developing your skills within one of the UK's largest NHS organisations. You'll be part of a supportive team where professionalism, respect and collaboration are at the heart of everything we do.

NHS Greater Glasgow and Clyde (NHSGGC) may be able to provide visa sponsorship for certain roles, subject to the post meeting the relevant eligibility criteria. Sponsorship is not guaranteed and will be determined on a case-by-case basis following interview and during the pre-employment verification process. Applicants must state their current right to work in their application.

Please see below for more details:

Skilled Worker visa and Health and Care Worker visa

Duration, Location, and Working Pattern:

• Full Time, Permanent
• You will be based at HMP Barlinnie
• Working Pattern: Week 1 Monday - Friday 08:00 - 16:00; Week 2 Monday - Thursday 08:00 - 16:00 and Friday 08:00 - 12:30

Key responsibilities:

• Provide comprehensive and confidential administrative support to healthcare staff within the Health Centre
• Manage and maintain electronic and manual healthcare records ensuring accuracy and compliance with data protection requirements
• Coordinate specialist clinic appointments, waiting lists and hospital referrals
• Respond professionally to telephone calls, enquiries and correspondence from a range of internal and external stakeholders
• Prepare documentation, letters, reports and meeting minutes as required
• Maintain effective filing systems and accurately input clinical and administrative data
• Support the smooth day-to-day operation of the service through effective organisation and prioritisation of workload

Knowledge, training, qualifications and/or experience required to do the job:

• Educated to Standard Grade, SVQ level or equivalent qualification
• Relevant administrative experience within a busy office or healthcare environment
• Proficiency in Microsoft Office applications including Word, Excel, Outlook and other digital systems
• Excellent organisational skills with the ability to prioritise competing demands and meet deadlines
• Strong verbal and written communication skills with a professional and confidential approach
• Experience of maintaining accurate records and managing sensitive information
• Ability to work flexibly as part of a team while using initiative to manage workload effectively independently

What we offer:

We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.

As an NHS Scotland employee, you will be entitled to:

• A minimum of 27 days annual leave, increasing with length of service, plus public holidays
• Membership of the NHS Pension Scheme, including life insurance benefits
• Salary Sacrifice Car Benefit Scheme
• Development opportunities including study bursaries, e-learning and classroom-based courses
• Enhanced pay for working public holidays
• NHS discounts on a wide range of goods and services
• Confidential employee support and assistance, including counselling and psychological therapies

Interested?

If you would like to find out more, we would love to hear from you.

For an informal discussion, please contact:Stacy Quail, Admin/Business Support Officer on 0141 762 9688 or stacy.quail@nhs.scot

Details on how to contact the Recruitment Service and the Recruitment Process: Information for candidates

This post may close early due to the volume of response. Please submit your application form as soon as possible.

AI tools like ChatGPT or Copilot can be great for planning and preparing your application, but your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you, not an AI tool.

NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as “various”, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.

For application portal or log-in issues, please contact the Jobtrain Support Hub in the first instance.

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.

The role:

Would you like to play a key role in supporting the delivery of healthcare services within a unique and rewarding environment? NHS Greater Glasgow and Clyde is seeking an organised and motivated Administrator to join the Prison Healthcare Team at HMP Barlinnie. Working closely with multidisciplinary healthcare professionals, you will provide high-quality administrative support that helps ensure patients receive timely and effective care. This is an excellent opportunity to contribute to improving health and wellbeing outcomes while developing your skills within one of the UK's largest NHS organisations. You'll be part of a supportive team where professionalism, respect and collaboration are at the heart of everything we do.

NHS Greater Glasgow and Clyde (NHSGGC) may be able to provide visa sponsorship for certain roles, subject to the post meeting the relevant eligibility criteria. Sponsorship is not guaranteed and will be determined on a case-by-case basis following interview and during the pre-employment verification process. Applicants must state their current right to work in their application.

Please see below for more details:

Skilled Worker visa and Health and Care Worker visa

Duration, Location, and Working Pattern:

• Full Time, Permanent
• You will be based at HMP Barlinnie
• Working Pattern: Week 1 Monday - Friday 08:00 - 16:00; Week 2 Monday - Thursday 08:00 - 16:00 and Friday 08:00 - 12:30

Key responsibilities:

• Provide comprehensive and confidential administrative support to healthcare staff within the Health Centre
• Manage and maintain electronic and manual healthcare records ensuring accuracy and compliance with data protection requirements
• Coordinate specialist clinic appointments, waiting lists and hospital referrals
• Respond professionally to telephone calls, enquiries and correspondence from a range of internal and external stakeholders
• Prepare documentation, letters, reports and meeting minutes as required
• Maintain effective filing systems and accurately input clinical and administrative data
• Support the smooth day-to-day operation of the service through effective organisation and prioritisation of workload

Knowledge, training, qualifications and/or experience required to do the job:

• Educated to Standard Grade, SVQ level or equivalent qualification
• Relevant administrative experience within a busy office or healthcare environment
• Proficiency in Microsoft Office applications including Word, Excel, Outlook and other digital systems
• Excellent organisational skills with the ability to prioritise competing demands and meet deadlines
• Strong verbal and written communication skills with a professional and confidential approach
• Experience of maintaining accurate records and managing sensitive information
• Ability to work flexibly as part of a team while using initiative to manage workload effectively independently

What we offer:

We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.

As an NHS Scotland employee, you will be entitled to:

• A minimum of 27 days annual leave, increasing with length of service, plus public holidays
• Membership of the NHS Pension Scheme, including life insurance benefits
• Salary Sacrifice Car Benefit Scheme
• Development opportunities including study bursaries, e-learning and classroom-based courses
• Enhanced pay for working public holidays
• NHS discounts on a wide range of goods and services
• Confidential employee support and assistance, including counselling and psychological therapies

Interested?

If you would like to find out more, we would love to hear from you.

For an informal discussion, please contact:Stacy Quail, Admin/Business Support Officer on 0141 762 9688 or stacy.quail@nhs.scot

Details on how to contact the Recruitment Service and the Recruitment Process: Information for candidates

This post may close early due to the volume of response. Please submit your application form as soon as possible.

AI tools like ChatGPT or Copilot can be great for planning and preparing your application, but your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you, not an AI tool.

NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as “various”, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.

For application portal or log-in issues, please contact the Jobtrain Support Hub in the first instance.