Job overview
Job title Personal Assistant (PA)
We are seeking a proactive and highly organised Personal Assistant to provide seamless support to our team. The ideal candidate will be a proactive problem solver with exceptional communication skills, tasked with managing schedules, handling confidential information and ensuring daily operations run smoothly.
Main duties of the job
The post holder will provide a confidential, comprehensive and personal assistant service to the ICS – Integrated services Neighbourhood Division senior management team. A proactive approach is expected with the planning, coordination and documentation of meetings and projects that the managers are responsible for developing.
Detailed job description and main responsibilities
Key Responsibilities
- Diary management: Proactive manage calendars, scheduling meetings, appointments, and travel arrangements
- Administration: Handle inbox management, document preparation, and office administration task.
- Communication: Act as the first point of contact for internal and external stakeholders.
- Support: Provide an ad hoc support, including organising organizing meetings and taking minutes where required.
- Requirement: Proven experience is a Personal Assistant, Executive assistant or similar administrative role excellent management skills.
- Requirement: Excellent organisational time management strong proficiency in Ms office high level of integrity and confidentiality ability to work independently under pressure
Person specification
SKILLS & ABILITY
Essential
- Demonstrate a proactive and positive approach to work duties.
- Solution-focused with a creative approach to problem solving.
- Key attention to detail helping to ensure delivery of high-quality work.
- Ability to work as part of a team and independently, without direct supervision.
- Demonstrate excellent communication skills – both written and verbal.
- Ability to deal with complex and sensitive information.
- Ability to work autonomously using own initiative.
- Demonstrate the ability to prioritise workload in order to meet tight deadlines/achieve key targets
- Demonstrate a flexible approach to working to meet the needs of the service.
- Professional appearance.
Desirable
- Demonstrate knowledge of the Trust’s divisional set-up.
- Knowledge of the Trust’s Complaints process.
- Car driver with access to vehicle or suitable alternative transport arrangements.
EXPERIENCE & KNOWLEDGE
Essential
- Highly proficient in the use of computing software packages including Microsoft Office applications e.g., Teams, Outlook, Word & Excel.
- Experience of diary management.
- Experience in arranging committee/high level meetings & events including producing meeting agendas, collating, and distributing meeting papers and minute taking.
- Experience of working within complex teams.
- Experience of developing and maintaining databases.
- Producing high quality documentation in line with policies and guidelines.
- Experience of maintaining confidential records and file management.
Desirable
- Minimum of 12 months experience working within an NHS or local health authority setting.
- Proven experience in the use of hospital computer systems – EMIS, Malinko, HISS, NEXUS
- Experience of requisition raising and stock ordering.
Education and Qualifications
Essential
- Educated to A Level/NVQ level 3 (to include GCSE or equivalent in English Language) or demonstrate equivalent experience.
- Typing/WP RSA III/ ECDL or equivalent or demonstrate equivalent experience.
Desirable
- Shorthand/speed writing.
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Applying for this NHS job
This advert is for Administrator - Personal Assistant with Blackpool Teaching Hospitals NHS Foundation Trust in Blackpool, North West, England. It is listed as a Band 4 Administrative and IT role. The advertised salary is £28,392 - £31,157 Pro rata. The contract type is 9 months (Fixed Term or Secondment). The application deadline is 02 Jul 2026.
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