Administrator H@H - WBH

Hours: 36 hrs. per week & 33.5 hours

Shift pattern: Monday – Friday (office hours)

A degree of flexibility will be required to provide cover at times of absence.

We are seeking enthusiastic and motivated administrators to provide high quality administrative support to the clinical team based at Whytemans Brae Hospital, Kirkcaldy. In this role, you will play a key part in maintaining an effective single point of access, managing the referral process and providing comprehensive admin support for the service.

You should be educated to SVQ III or HNC in an administrative, secretarial or business related discipline, or have equivalent NHS experience. Strong skills in Microsoft Office—particularly Excel—and experience developing or maintaining databases are essential, as you will manage our electronic referral system. Excellent communication skills, a confident telephone manner, and the ability to work flexibly, including some public holidays, are required. A positive approach to customer care and collaborative team working is vital.

If you are proactive, organised, and keen to support a fast paced and evolving service, we would welcome your application.

If you feel that you can play an active part in this fast-paced evolving service, we would like to hear from you.For an informal discussion, please contact Nikki Thomson, Community Care Services, Admin Manager, Tel: 01592 648129 or email: nicola.thomson7@nhs.scot

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a "regulated role", your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: Disclosure Scotland - mygov.scot

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Tip: Think of AI as a helper, not a substitute. We want to understand you—not an AI tool.

NHS Fife is legally obliged to ensure all its employees are legally entitled to work in the United Kingdom. All applicants are required to confirm their right to work in the UK in their application. If you are not a United Kingdom (UK), European Community (EC) or European Economic Area National please state the visa category under which you are legally entitled to work in the UK on your application form and the expiry date of your leave to remain in the UK

For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licenced Sponsor, and if the post does not fall below the current minimum salary threshold or ‘going rate’. Further information on these criteria can be found in the government website.It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

We offer flexible working and family-friendly policies and fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.