Administrative Coordinator

Job summary

The successful candidate will be responsible for providing a high level of administrative support for the Diagnostic and Surgery service within Urology based at St Jamess Hospital, as well as providing wider support to the Urology department. Main areas of responsibility and knowledge include but are not restricted to Managing the Diagnostic and Surgery service within Urology, including the adding of patients to Diagnostic waiting lists, booking the appointments and updating all relevant systems. Knowledge of the Cancer Pathways, particularly understanding of the 2ww targets. Knowledge of the Diagnostic Pathways and targets. Diary and template management. Knowledge of Hospital systems and applications i.e. PAS, PPM1, PPM+ and ICE Ensuring appropriate and timely escalations are made regarding any challenges and potential breaches to the management team.

Main duties of the job

What you will bring to the role Educated to GCSE standard (or equivalent) English language grade C or above. Experience of using IT applications in a Windows based environment. Excel, Word and Outlook Experience of working in a Health Care setting Excellent communication Skills Able to work on own Initiative. Able to work as part of a team. Able to prioritise Workload. Understanding of Escalation Processes and the need for these to be in place. Flexibility Knowledge of Cancer Pathways Ability to use the Trusts Patient Administration systems. Please see the attached job description for further information about this vacancy.

About us

The Leeds Teaching Hospitals NHS Trust is committed to delivering the highest quality and safest treatment and care to every patient, every time. Our vision is to provide the highest quality specialist and integrated care. We will do this through delivery of our multi-year goals and strategic priorities, which you can read about on this page. Central to it all is The Leeds Way our values and behaviours that are at the heart of everything we do.

Details

• Date posted: 23 July 2026
• Pay scheme: Agenda for change
• Band: Band 3
• Salary: £25,760 to £27,476 a year
• Contract: Permanent
• Working pattern: Full-time
• Reference number: 001634
• Job locations: St James’s University Hospital, Leeds, West Yorkshire, LS9 7TF, United Kingdom

Job responsibilities

For questions about this job, contact:

Helen O’Reilly

Assistant Business Manager

heleno’reilly@nhs.net

0113 2067221

Job Summary

The successful candidate will be responsible for providing a high level of administrative support for the Diagnostic and Surgery service within Urology based at St James’s Hospital, as well as providing wider support to the Urology department.

Main areas of responsibility and knowledge include but are not restricted to

• Managing the Diagnostic and Surgery service within Urology, including the adding of patients to Diagnostic waiting lists, booking the appointments and updating all relevant systems.

• Knowledge of the Cancer Pathways, particularly understanding of the 2ww targets.

• Knowledge of the Diagnostic Pathways and targets.

• Diary and template management.

• Knowledge of Hospital systems and applications i.e. PAS, PPM1, PPM+ and ICE

• Ensuring appropriate and timely escalations are made regarding any challenges and potential breaches to the management team.

Why you should join our Team

Urology is based within our purpose-built building Paul Sykes Centre at St James’s. The Paul Sykes Centre will have a complete revamp in the very near future.

Our team is friendly, supportive and committed to working together to achieve the best outcomes for our patients. We value open communication, collaboration and continuous improvement, creating an environment where everyone is encouraged to contribute, develop and succeed. In return, you'll have the opportunity to build your skills, be supported in your development and play a valued role within one of the UK's leading NHS teaching trusts. It would be an exciting opportunity to be part of an evolving service with pathway development and improvement work happening across the service If you're looking for a rewarding career where your contribution makes a real difference every day, we'd love to hear from you.

What you will bring to the role

Educated to GCSE standard (or equivalent) English language grade C or above.

Experience of using IT applications in a Windows based environment.

Excel, Word and Outlook

Experience of working in a Health Care setting

Excellent communication Skills

Able to work on own Initiative.

Able to work as part of a team.

Able to prioritise Workload.

Understanding of Escalation Processes and the need for these to be in place.

Flexibility

Knowledge of Cancer Pathways

Ability to use the Trust’s Patient Administration systems.

Please see the attached job description for further information about this vacancy.

About Leeds Teaching Hospital NHS Trust

Our Trust values

The Leeds Way is working together to support each other and deliver the best possible care to patients.

We are….

Responsible Open and Honest One Team Kind

Our Trust priorities

Our purpose: Excellent, safe and sustainable care for every patient every time

Our priorities:

People Improvement and Innovation Partnerships Outcomes

To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.

We reserve the right to close this advert early if we receive a high number of suitable applications.