Administrative Co-ordinator - Physiological Sciences

Job overview

**PLEASE NOTE: This role is not eligible for visa sponsorship**

Administrative Co-ordinator - Physiological Sciences

12 hours per week

Permanent

Salary: £25,760 - £27,476 per annum pro rata

Closing date: Friday 7th August 2026

Interview Date: Friday 21st August 2026 (TBC)

*This post may close early due to high numbers of applications, so you are advised to apply promptly.*

All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.

A great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make a difference every day.

We welcome applications from the Armed Forces Community – get in touch to find out more

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Main duties of the job

• To provide an efficient and professional administration service to the Physiological Sciences Service.
• To ensure that all patient appointments and referrals are managed in a timely manner. With particular responsibility for meeting national targets especially linked to cancer waits
• To communicate over the telephone and personally with patients, clients, friends and relatives relaying accurate and applicable information, as required.
• To communicate with internal and external professional bodies by phone, letter, fax and email ensuring data protection policies are adhered to at all times.
• To manage the day-to-day duties of the Band 2 admin and clerical staff.

Detailed job description and main responsibilities

• Take responsibility for dealing with referrals on receipt of referrals both internal and external.
• To take lead responsibility of updating the Lorenzo computer program with all relevant and applicable information. On the day of clinics welcome patients to department, arrive & depart patients on Lorenzo and arrange follow-up appointments, as required.
• To input and manage referrals from both GP surgeries and other trusts.
• To input and manage Access Plans for all tests carried out in the Cardio Respiratory Unit.
• Take lead responsibility for the administration duties required to facilitate the running of the Physiological Sciences Service for both inpatient and outpatient referrals.
• Take responsibility for managing database of patients including referral dates and appointment dates.
• To be responsible for updating of database and audit of accuracy.
• To ensure that all patient notes are booked out to correct destination by placing details on the I-records system.
• To book clinic appointments for all diagnostic tests.
• To manage the E-Referral booking system.
• Write to patient’s General Practitioner, Consultant as required.
• To ensure that, if required, transport is ordered for patients as and when required.
• To answer telephone ensuring that information is correctly handled and disseminated for all situations.
• To photocopy information for Clinical Team as and when required.
• To be responsible for the general tidiness of the workplace and equipment therein.
• Prepare any correspondence as and when required and forward appropriately as per hospital information governance policies.
• To ensure data protection policies are adhered to at all times.

For a full comprehensive list of main responsibilities and duties, please kindly refer to job description and personal specification attached.