Administrative Assistant

Job overview

An opportunity has arisen for an interesting and varied Administrative Assistant position within the Cellular Pathology Department at York Hospital.

The post holder will provide a range of administrative support. The successful candidate will have effective administrative and computer skills with a knowledge of Microsoft Word/Excel/Outlook/Teams.

The successful candidate will be required to have good organisational skills.  You will also need to have excellent communication skills as you will be required to liaise with a wide range of professionals and service users.  You must be effective at prioritising workloads, with a proven ability to work independently, use your own initiative, and apply sound analytical thinking to support administrative processes.

The successful candidate will possess GCSE English Language, Grade 4 or above, or equivalent. Previous clerical/administrative experience is essential, preferably in a healthcare or customer-based setting.

We are seeking a highly motivated individual who can work effectively using their own initiative, as well as being part of a team. They must be a proficient audio typist with the ability to transcribe complex digital dictation and provide daily administration service support within Cellular Pathology.

Main duties of the job

The role will include but not be limited to:

• Timely printing, sorting and mailing of patient reports.
• Scanning and filing of documents and request forms.
• Audio typing of macroscopic and microscopic details into the Laboratory Information Management System (LIMS) in an accurate and timely manner.
• Dealing with telephone and email enquiries from users including clinicians and other staff in a clear and effective manner.
• General office duties, such as photocopying, filing and dealing with internal/external post.
• Producing documents as required utilising advanced word processing and keyboard skills.
• Supporting the Cellular Pathology Medical Secretaries with general administrative tasks as required.

Detailed job description and main responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities.  We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds.  If there is anything we can do to make our application process more accessible to you, please contact: [email protected].

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment.  It may not be suitable for every role, but we will try and be supportive where we can.  We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers.  This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.