Job requirements
Requirements from the employer’s person specification. These describe the role, not your personal match.
Essential
14 listedRequirements the employer expects applicants to meet.
- Experience
Experience of working with the general public
- Qualifications
A good standard of education with an expectation of having both GCSE Maths and English at Grade C (Level 4) or above, or Functional Skills Level 2 in Maths and English
- Qualifications
DBS Certificate issued within the last 12 months
- Knowledge and Skills
Excellent verbal and written communication skills
- Knowledge and Skills
Good organisational skills
- Knowledge and Skills
Good IT skills
- Knowledge and Skills
Ability to use own initiative
- Knowledge and Skills
Able to get along with people from all backgrounds and communities, respecting lifestyles and diversity
- Knowledge and Skills
Ability to work as a team member and autonomously
- Knowledge and Skills
High levels of integrity and confidentiality
- Knowledge and Skills
Motivated
- Knowledge and Skills
Understanding of safeguarding adults and children
- Knowledge and Skills
Ability to work to key policies and procedures
- Knowledge and Skills
Punctual
Desirable
3 listedAdditional qualities the employer would prefer.
- Experience
Experience of working in a healthcare setting
- Experience
Experience of administrative duties
- Knowledge and Skills
Clinical IT system user skills and the ability to record accurate notes
Job summary
We are preparing for a busy seasonal vaccination programme and need an administrative assistant to support us on a Bank basis. Training will be given in week commencing 28th September(this time will be paid) ready for our first clinic on Monday 5th October.
The role will primarily involve sitting with a clinician who will be giving the vaccinations and updating the patient clinical records
Main duties of the job
a. Update patient records regarding winter season vaccinations in real time (ie sitting with the clinician and updating records in the appointment)
b. Answer calls on the vaccination line and book appointments following the relevant SOP
c. Support clinicians and patients by bringing patients through to the clinical areas from the waiting room
d. Telephone eligible patients to invite them to attend an appointment for their seasonal vaccinations
About us
Established over 50 years ago the practice currently looks after 11000 registered patients. These are cared for by a multidisciplinary team consisting of around 33 staff; including 6 GP partners and 2 salaried GPs.
Our Mission Statement:
To deliver an excellent patient-centric service using innovative technology consistent with modern general practice
Our Vision:
To be the leading practice for patient experience and clinical outcomes
Our core values are to be: Caring, Helpful, Supportive, Empathetic and Communicative not only with our patients but also with each other.
Details
- Date posted: 07 September 2026
- Pay scheme: Other
- Salary: £12.71 an hour
- Contract: Bank
- Working pattern: Part-time, Flexible working
- Reference number: A0350-26-0012
- Job locations: London Road, Cheltenham, Gloucestershire, GL52 6HS, United Kingdom
Job responsibilities
The following are the core responsibilities of the Administrative Assistant (Vaccination Programme). There may be, on occasion, a requirement to carry out other tasks. This will be dependent upon factors such as workload and staffing levels:
- Update patient records regarding winter season vaccinations
- Answer calls on the vaccination line and book appointments following the relevant SOP
- Support clinicians and patients by bringing patients through to the clinical areas from the waiting room
- Telephone eligible patients to invite them to attend an appointment for their seasonal vaccinations
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Applying for this NHS job
This advert is for Administrative Assistant - Winter Vaccination Programme with Sixways Clinic in Cheltenham, England. It is listed as a Administrative assistant role. The advertised salary is £12.71. The contract type is Bank. The application deadline is 20 Sep 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (07 Sep 2026) to decide whether this role fits your current NHSjob search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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