Administration Team Lead

Job overview

Are you an experienced and motivated administrative professional looking to take your next step in your career? We are seeking a proactive and dynamic Administration Lead to oversee and support a team of administrators in delivering high-quality, efficient, and patient focused administrative services to the Cotswolds Integrated Community Team.

As the Administration Lead, you will play a crucial role in ensuring the smooth running of day-to-day operations, acting as the bridge between clinical staff, administrators, and service users.  You will lead with compassion and clarity, supporting your team to meet performance targets, streamline processes and provide excellent support to our clinicians and patients.

This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys leading people, and is passionate about making a difference to healthcare services in the community, while upholding the highest standards of data accuracy and patient confidentiality.

Main duties of the job

The ideal candidate will have good attention to detail, excellent organisation skills, confident leadership, and the ability to prioritise busy workloads in a changing environment often under pressure. You will have strong communication, excellent interpersonal skills, need to be flexible, self-driven and a proactive approach to problem-solving are essential.

Skilled in Microsoft Office packages and ideally familiarity of systems such as electronic patient records and rostering.

If you're someone who enjoys leading a team, improving processes, can engage with clinical, managerial and administrative teams to provide visible leadership, and would enjoy making a difference behind the scenes in patient care, we would like to hear from you.

The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.

Detailed job description and main responsibilities

Acting as a first point of contact for the organisation, you must be able to maintain a calm and appropriate manner in a variety of situations and seek support as required.

Manage on a daily basis the administrative support team ensuring that individuals have clear work programmes and objectives that are reviewed regularly.

Review the quality of information / data produced by the team to ensure it meets corporate standards and is fit for purpose. Put processes in place to ensure that all required data is captured correctly.

Ensure that changes are communicated to the teams, senior managers and support areas of the organisation in a clear, appropriate and timely fashion using a variety of means such as face to face meetings, workshops, creating newsletters or other written communications and leading and developing briefings.

Develop and maintain office systems to ensure the effective and smooth running of the office and to take personal responsibility for maintaining and seeking potential opportunities for improving standards.

Take responsibility for ensuring any actual or anticipated difficulties are resolved and any actual or anticipated impact communicated to those affected and the senior management within the organisation