Job overview
An opportunity has arisen for a motivated Administrative Assistant to join the Medicines Management Team at Powys Teaching Health Board. This role offers an opportunity to develop NHS administrative experience within a supportive and collaborative team environment.
You will be surrounded by experienced Medicines Management Team colleagues with the PA to the Chief Pharmacist providing line management and professional support. You will be a highly valued member of the team, and we will provide appropriate development and training opportunities.
The post offers a permanent part time role. There is flexibility available regarding how many days these hours are worked over.
Main duties of the job
To provide routine clerical and administrative support to the Medicines Management Team, assisting in the effective day-to-day running of the office and supporting the delivery of the service across Powys Teaching Health Board.
The post holder will undertake a range of administrative duties including organising meetings, maintaining records and filing systems, preparing documents and correspondence, and responding to routine enquiries from staff and external organisations. The role will support the Personal Assistant to the Chief Pharmacist and wider Medicines Management Team to ensure administrative processes operate efficiently and information is recorded and communicated accurately.
The post holder will work within established procedures and guidance, prioritising their own workload and escalating issues to the Personal Assistant or relevant manager where required. The role requires good organisational skills, attention to detail and the ability to communicate effectively with colleagues and stakeholders across the Health Board and partner organisations.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac
Person specification
Experience
Essential
- Advanced Keyboard Skills equivalent to RSA 2/3
- Excellent communicator at all levels within and outside an organisation including an ability to communicate effectively with patients and members of the public
Skills and Attributes
Essential
- Demonstrate PTHB Values
- Excellent verbal and written communication skills
- Identify, prioritise and work to short deadlines
- Work without supervision to achieve the objectives of the post
- Design and layout reports, forms and other documents to a high quality and appropriate format
- Take accurate minutes
- Collate and undertake a basic analysis of data
- Prepare information for meetings and seminars
- Communicate clearly and succinctly, both orally and written
Desirable
- Some ability to speak, read and/or write Welsh, or an eagerness to learn.
Qualifications and Knowledge
Essential
- NVQ 3 or equivalent qualification or relevant experience
- Experience of using computer-based management information systems
- Experience and an ability to prepare detailed reports
- Experience of using computer software programmes
Desirable
- Experience of working in an environment where both tact and diplomacy has had to be used
- Knowledge of the structure and operation of the Health Board
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Applying for this NHS job
This advert is for Administration Support Officer with Powys Teaching Health Board in Bronllys, West Wales, Wales. It is listed as a Band 3 Administrative and IT role. The advertised salary is £26,813 - £27,890 per annum, pro rata. The contract type is Permanent. The application deadline is 16 Aug 2026.
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