Administration/ Reception Assistant

Job overview

Please note that this advertised vacancy does not meet the UKVI eligibility requirements for a Skilled Worker Visa and therefore HTFT would not be able to issue a Certificate of Sponsorship for this role.

We are looking for 2 part-time Administration/ Reception Assistants to join our team. In this role, you will be responsible for carrying out various administrative tasks that help coordinate teams within Humber Facilities Services effectively. This position requires a proactive approach, enabling you to manage and prioritise your workload independently.

Additionally, you will lead the effort to open the reception area and prepare the space to create a welcoming environment for staff and visitors upon their arrival. Your attention to detail and organisational skills will be essential in establishing a smooth and professional atmosphere.

( Monday-Friday, Morning Shift 8.00-13.00 and Afternoon Shift 12.30-17.30)

Main duties of the job

• Provide efficient and confidential administrative support to Humber Facilities Services, including Catering, Domestic Services, Portering, Reception, and Security.
• Utilise Trust computerised administration systems effectively.
• To be able to answer queries, utilise skills in problem solving, chasing, and progressing queries.
• Scanning and photocopying, filing, word processing, and completing reports in a timely way, ensuring deadlines are met.
• Manage all communication effectively (electronic, paper and verbal) in a confidential manner, document as appropriate and disseminate information received to their intended recipients.
• Work without direct supervision in a conscientious, professional, and diligent manner.
• Update and send to all sites order forms and allergen information.

Detailed job description and main responsibilities

For further details with regard to this vacancy please refer to the detailed Job description and Person Specifications attached.