Administration Manager - Gastroenterology

Job overview

An exciting opportunity has arisen for a conscientious, enthusiastic, highly motivated and organised Administration Manager in Gastroenterology.

The post holder will be responsible for the line management of the administrative staff and for ensuring the smooth running of the department in relation to its administration functions. They will manage the administrative, clerical and secretarial needs of the directorate and ensure, through careful monitoring of workloads that activity targets are met and that patient management is in line with the patient access policy. Other key tasks will include managing various projects/developments from inception to implementation.

To support the delivery of a high quality, safe and compassionate healthcare service, all staff are expected to act as a role model to others in all aspects of their work and consistently demonstrate NNUH’s ‘PRIDE’ values of People focused, Respect, Integrity, Dedication and Excellence and demonstrate behaviours that support and encourage an inclusive culture.

Main duties of the job

Manage the day-to-day running of the Directorate’s administrative staff and resolving any issues that arise.  This will include the authorising of annual leave and study leave.

Monitor the staff workloads and allocate work according to staffing levels and adjust these during periods of sickness or unexpected changes in workload.

Manage administrative staff sickness in line with Trust HR policies, undertaking return to work interviews, stage 1 and stage 2 interviews.  To liaise with human Resources, where appropriate, in issues of sickness and phased returns to work. To produce monthly sickness reports for the Service Manager.

To be responsible for the recruitment of secretarial staff, devising adverts and job descriptions, short-listing, interviewing and taking up references, chairing the interview panel and advising the service manager on the staff to be appointed.

Detailed job description and main responsibilities

• Excellent organisational and time management skills.
• Effective communication skills.
• Good analytical and problem solving skills.
• Able to work on own initiative.
• Leadership and motivational skills.
• Knowledge of Microsoft Office.

Please review the attached job description and person specification for the detailed information of responsibilities.

Please note that this advertised position, which is part of occupation code 4141 does not meet the UKVI eligibility requirements for a Skilled Worker Visa (this includes if you are already in a sponsored post and looking to change employer). The Trust would not be able to issue a Certificate of Sponsorship for this role.