Administration Assistant

Job overview

The following post has become available within KMMH for a dynamic, self-motivated, forward thinking Administration Assistant.  The position will be within the Ashford & Canterbury administration team, based at Laurel House, Canterbury for 37.5 hours per week, and will provide full secretarial and administrative support to a multi-disciplinary team.

The post holder will be educated to grade C or above GCSE in Maths and English or equivalent and possess an NVQ Level 3/RSA3 or equivalent.

Prior to interview you will be required to undertake numeracy, literacy and Trust values tests.

Main duties of the job

High-quality admin services are vital for ensuring the smooth running of our service; you can expect your days to be full of variety and challenge - some of the responsibilities for the role are listed below:

• Daily opening of post, date stamping and despatch
• Answering of telephone calls
• Data entry e.g. inputting of information such as new referrals, results of tests or questionnaires
• Checks relevant systems e.g. RiO for clinic appointment lists
• Liaising with other internal departments
• Photocopying
• Preparation of variety of documents and correspondence
• Printing information in spreadsheet or report format as required
• Likely to process confidential information
• Laminating of posters or reports and binding as appropriate
• Booking of appointments
• Arranging meetings and events
• Diary management
• Ordering of stationery and other supplies

The ideal candidate will be a team player with excellent organisational and keyboard skills, be a competent audio typist, and possess a good working knowledge of Microsoft Office packages.

They will also pay close attention to detail, be able to work to tight deadlines, be adaptable to changing/challenging situations and able to manage and prioritise their own work efficiently.

Detailed job description and main responsibilities

Please refer to the attached job description for the full details on the responsibilities and person specification.