Administration Assistant

Job overview

This is an opportunity to join the Ceredigion Community Outpatient Team.  Applications are invited from motivated and enthusiastic individuals for the post of a Full time Administration Assistant based at Cardigan.

This is predominantly a Reception role involving assisting the public in person and by telephone. This post would be considered as a job share.

We are becoming more community focused providing services across the County of Ceredigion. The ability to travel to community sites in a timely manner is essential.

Main duties of the job

The post holder will provide a range of administrative and reception  duties, which will include undertaking typing duties, using word processing i.e. letters and general typing, to include filing of clinical and non-clinical correspondence.

Duties will also include scanning, photocopying and ordering office supplies. The post holder will provide administrative support in respect of keeping databases up to date and providing information for reporting purposes as required and booking and completing of clinics.  There will also be manning the main outpatient front desk involving liaising by  telephone and in person with patients.

The post holder will adhere to the Health Board Guidelines and undertake any other duties as appropriate to the nature and grade of the post.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Detailed job description and main responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 04/06/2026