Admin Manager and Coordinator

Job overview

The post holder will provide comprehensive support to the Rheumatology Management Team in the delivery of service objectives and support of tertiary multidisciplinary team . The role will contribute to service improvement, the implementation of change, the standardisation of practice, and the development of effective working relationships with clinical and non-clinical colleagues to ensure efficient service delivery. The post holder will deliver key KPI and  will demonstrate excellent communication skills, a high level of accuracy, and the ability to input data to national databases and produce local reports.

Main duties of the job

The post holder will be responsible for the line management of administrative and clerical staff and for overseeing the day-to-day delivery of administrative and multidisciplinary team support functions.

- To manage staff in accordance with agreed service line management arrangements.

- To ensure that administrative services are appropriately resourced and that training requirements are identified and addressed.

- To review administrative provision on a regular basis in order to align resources with clinical demand.

- To ensure the effective day-to-day operation of administrative services in support of service lines and patient care.

- To support and motivate the administrative workforce in maintaining a focus on patient and family experience.

- To manage staff performance in order to maintain high standards of service for patients, consultants, and management colleagues.

- To ensure appropriate administrative cover is maintained during periods of staff absence, including sickness and annual leave.

-To promote a culture of continuous improvement in order to enhance efficiency, improve patient care, and reduce costs.

-To ensure clinic utilisation is maintained and maximised with support from Centralised Services

Detailed job description and main responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent contract unless you have:

-        applied for a Graduate visa

-        or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment

This vacancy will close at midnight on 22nd June 2026.

Interviews are due to be held on 9th July 2026.

Benefits to you

At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.

On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only café, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.

CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.

We welcome applications from the Armed Forces.