Job overview
The post holder is responsible for ensuring that financial documents are uploaded and processed in accordance with agreed principles and in a timely manner.
They will deal with all queries from internal and external stakeholders in respect of the supplier accounts.
The post holder is also required to ensure that the department daily performance targets are met which includes prompt action on all reports received from the AP Manager and also via the automated system.
They provide a key customer service function, analysing and investigating financial queries to identify errors and discrepancies. They should resolve problems in a professional and timely way, via various communication modes.
Main duties of the job
- Go through all automated Reports on a daily basis to ensure that invoices are processed appropriately subject to approval and relevant disputes codes and notes are added on the system . • To scan, upload and process all suppliers’ invoices and other financial documentations in a timely manner and ensuring that the data captured is reviewed before acceptance • To ensure that the database is up to date with the relevant information and communications captured on the system • To ensure that thorough compliance checks are carried out prior to final processing of invoices for payment in accordance with the Trust’s Standing Financial Instructions • To maintain regular contact with Budget Holders and ensure that invoices are authorised in a timely manner to help meet payment targets • Ensure that all supplier communications received individually and to the central mailbox are dealt with promptly on a daily basis • Ensuring that work is dealt by priority as directed by the Accounts Payable Manager to ensure that the department’s daily targets are met, which includes processing data received via automated daily reports • To ensure that financial data is captured and accurately entered on to the systems in accordance with audit requirements • To ensure that all supplier statements are reconciled on a regular basis including the quarterly statements, as required for statutory reporting • Responsible for performing calculations on invoices received, in respect of VAT, discounts and accuracy.
Detailed job description and main responsibilities
To view the main responsibility, please see the attached the Job Description and Person Specification.
Person specification
TRAC
Essential
- Accounts Payable experience
- Customer service / teamwork
- Time management / multi tasking
- Microsoft knowledge and experience (Excel, Word and Outlook)
- Experience working in an office
- Excellent communication abilities
- Attention to detail
Desirable
- Finance experience
- Knowledge of Efinancials
- 2 year's experience working in an office
Face to face
Essential
- Accounts Payable experience
- Customer service / teamwork
- Time management / multi tasking
- Microsoft knowledge and experience (Excel, Word and Outlook)
- Experience working in an office
- Excellent communication abilities
- Attention to detail
Desirable
- Finance experience
- Knowledge of Efinancials
- 2 year's experience working in an office
Qualifications
Essential
- GCSC minimum A-C in English and Maths
Desirable
- 2 years Accounts Payable experience
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Applying for this NHS job
This advert is for Accounts Payable Officer with London North West University Healthcare NHS Trust in Harrow, London, England. It is listed as a Band 3 Administrative and IT role. The advertised salary is £30,630 - £32,346 Per Annum Including High Cost Area Supplement. The contract type is Permanent. The application deadline is 16 Jul 2026.
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