Ward Product Management Operative - Procurement Stores & Logistics

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.

Please note that this post will not be eligible for sponsorship under the Skilled Worker visa or Health and Care Worker visa routes.

The role:

The Stores & Logistics Service provides a comprehensive supply chain management service to NHS organisations within the Health Board. This includes procurement of goods and services and the requisition of goods from the National Distribution Centre and external suppliers, from where goods are supplied then distributed to theatres, wards and departments.

The department provides a professional supplies service to all GG&C premises.

The department provides professional advice to Directorate management on procurement matters, including financial control information to budget holders, management and administration of equipment contracts.

Procurement of GG&C major equipment programme in compliance with SFI’s and EC Directives.

Duration, Location, and Working Pattern:

• This is a fixed-term post for 12 months
• You will be working full-time hours (36). Day shift - Monday- Tuesday 08:00 - 16:00, Wednesday – Friday 08:00 - 15.30pm-Friday , including Public Holidays
• This post will be based at Royal Alexandra Hospital.

Key responsibilities:

The Ward Product Management role supports the Local Site Manager in the day-to-day operation of services within one of the operational warehouses or receiving centres serving GG&C. You will be responsible for ensuring that stores are run in a highly efficient and professional manner, with all goods receipted, stored, and distributed in line with best practice and to meet end user requirements.

A key focus of the role is to ensure that the policies of the Stores and Logistics Department are fully implemented, maximising the efficient use of resources while maintaining accurate and timely computerised and manual records. You will assist in updating GG&C procurement systems with all stock and non-stock transactional information, including goods received notes (GRNs), returns, and issues, while also undertaking data input and general clerical duties within the team.

The role involves providing regular information to the Multi Site Manager or Deputy Manager to ensure stock levels are maintained at agreed levels, as well as supporting the Stores Manager or Deputy Manager with information to monitor user enquiries and identify strengths or weaknesses in supply chain performance. Monitoring and adhering to quality standards and departmental performance criteria, including key performance indicators, is an important part of the position.

Maintaining high standards of housekeeping and ensuring full compliance with Health and Safety regulations, including COSHH, safe systems of work, and accident reporting procedures, is essential. You will also support the safe custody and security of all stock and storage areas, reporting any issues that may impact store operations or performance to the appropriate manager.

In addition, the role requires maintaining accurate records and working with the Audit Department to support regular stock checks, assisting with stock taking when required, and expediting outstanding issues to ensure timely delivery and continuity of supply.

Knowledge, training, qualifications and/or experience required to do the job:

• Relevant Stores experience
• Significant experience with a proven track record in the field of procurement within a large organisation
• Excellent communication and interpersonal skills, with the ability to communicate effectively at all levels

What we offer:

We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.

As an NHS Scotland employee, you will be entitled to:

• A minimum of 27 days annual leave, increasing with length of service, plus public holidays
• Membership of the NHS Pension Scheme, including life insurance benefits
• Salary Sacrifice Car Benefit Scheme
• Development opportunities including study bursaries, e-learning and classroom-based courses
• Enhanced pay for working public holidays
• NHS discounts on a wide range of goods and services
• Confidential employee support and assistance, including counselling and psychological therapies

Interested?

If you would like to find out more, we would love to hear from you.

For an informal discussion, please contact:Jim Gallacher - Multi Site Manager on jim.gallacher@nhs.scot

Details on how to contact the Recruitment Service and the Recruitment Process: Information for candidates

This post may close early due to the volume of response. Please submit your application form as soon as possible.

AI tools like ChatGPT or Copilot can be great for planning and preparing your application, but your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you, not an AI tool.

NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as “various”, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.

For application portal or log-in issues, please contact the Jobtrain Support Hub in the first instance.

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.

Please note that this post will not be eligible for sponsorship under the Skilled Worker visa or Health and Care Worker visa routes.

The role:

The Stores & Logistics Service provides a comprehensive supply chain management service to NHS organisations within the Health Board. This includes procurement of goods and services and the requisition of goods from the National Distribution Centre and external suppliers, from where goods are supplied then distributed to theatres, wards and departments.

The department provides a professional supplies service to all GG&C premises.

The department provides professional advice to Directorate management on procurement matters, including financial control information to budget holders, management and administration of equipment contracts.

Procurement of GG&C major equipment programme in compliance with SFI’s and EC Directives.

Duration, Location, and Working Pattern:

• This is a fixed-term post for 12 months
• You will be working full-time hours (36). Day shift - Monday- Tuesday 08:00 - 16:00, Wednesday – Friday 08:00 - 15.30pm-Friday , including Public Holidays
• This post will be based at Royal Alexandra Hospital.

Key responsibilities:

The Ward Product Management role supports the Local Site Manager in the day-to-day operation of services within one of the operational warehouses or receiving centres serving GG&C. You will be responsible for ensuring that stores are run in a highly efficient and professional manner, with all goods receipted, stored, and distributed in line with best practice and to meet end user requirements.

A key focus of the role is to ensure that the policies of the Stores and Logistics Department are fully implemented, maximising the efficient use of resources while maintaining accurate and timely computerised and manual records. You will assist in updating GG&C procurement systems with all stock and non-stock transactional information, including goods received notes (GRNs), returns, and issues, while also undertaking data input and general clerical duties within the team.

The role involves providing regular information to the Multi Site Manager or Deputy Manager to ensure stock levels are maintained at agreed levels, as well as supporting the Stores Manager or Deputy Manager with information to monitor user enquiries and identify strengths or weaknesses in supply chain performance. Monitoring and adhering to quality standards and departmental performance criteria, including key performance indicators, is an important part of the position.

Maintaining high standards of housekeeping and ensuring full compliance with Health and Safety regulations, including COSHH, safe systems of work, and accident reporting procedures, is essential. You will also support the safe custody and security of all stock and storage areas, reporting any issues that may impact store operations or performance to the appropriate manager.

In addition, the role requires maintaining accurate records and working with the Audit Department to support regular stock checks, assisting with stock taking when required, and expediting outstanding issues to ensure timely delivery and continuity of supply.

Knowledge, training, qualifications and/or experience required to do the job:

• Relevant Stores experience
• Significant experience with a proven track record in the field of procurement within a large organisation
• Excellent communication and interpersonal skills, with the ability to communicate effectively at all levels

What we offer:

We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.

As an NHS Scotland employee, you will be entitled to:

• A minimum of 27 days annual leave, increasing with length of service, plus public holidays
• Membership of the NHS Pension Scheme, including life insurance benefits
• Salary Sacrifice Car Benefit Scheme
• Development opportunities including study bursaries, e-learning and classroom-based courses
• Enhanced pay for working public holidays
• NHS discounts on a wide range of goods and services
• Confidential employee support and assistance, including counselling and psychological therapies

Interested?

If you would like to find out more, we would love to hear from you.

For an informal discussion, please contact:Jim Gallacher - Multi Site Manager on jim.gallacher@nhs.scot

Details on how to contact the Recruitment Service and the Recruitment Process: Information for candidates

This post may close early due to the volume of response. Please submit your application form as soon as possible.

AI tools like ChatGPT or Copilot can be great for planning and preparing your application, but your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you, not an AI tool.

NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as “various”, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.

For application portal or log-in issues, please contact the Jobtrain Support Hub in the first instance.