Ward Clerk

Job overview

SAU is friendly ward with a team of admin staff who work together across 24 hours to provide a safe clerical service for our emergency surgery patients. Training will be provided but demonstrable experience in a medical setting would be desirable.

Please note the reception desk is embedded within a clinical area.

For an informal walk around, to discuss the post and to meet the team please contact Ward Sister Taneath Woodham via 01752 433076/ [email protected]

***Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS at Risk staff throughout Devon who is able to display recent relevant experience as dictated by the Person Specification.***

Main duties of the job

Provide and deliver a high standard of a full clerical service to the ward using a varied range of work procedures, many of which are non-routine,  requiring a level of theoretical knowledge

Flexible working is an option. Occupational health services available to all staff. We provide additional education and training required for post and for development .

Detailed job description and main responsibilities

• Deal with enquiries, including telephone enquiries in conjunction with and under the direction of nursing staff.
• To continually manage the SALUS system as a working real time system
• Maintain hospital notes in accordance with the Plymouth Hospitals NHS Trust policies.
• Entering admissions and discharges on iPM, including ward transfers, clinical transfers and speciality transfers and updating patient information where necessary.
• Ensuring that the bed state is kept up to date on iPM.
• Commence paperwork as appropriate on patient’s admission ie new front sheets and labels
• File reports, ensuring they have firstly been seen and initialled by Medical staff.
• Ensure availability of case notes (including investigation reports) for all admissions. Obtaining notes -from other departments using computerised tracing system.
• Tracing of notes in and out of ward using the computerised tracing system.
• Ensure notes are in order when patients are transferred.
• Liaising with other departments and secretaries regarding referrals, appointments, investigations to be arranged as required and updating iPM as per Trust Policy.  (NB referrals and investigations should be delivered or phoned through and not put in post).

For further details please see the attached job description