Ward Administrator

Job overview

The Wolds are seeking to recruit a dynamic ward administrator to join their team in their 16-bed mixed-sex reablement ward within Discovery House.

Applications are invited from highly motivated and dynamic candidates with a ‘can do’ attitude to deliver the Trust Vision and Values and help to improve our patient experience within rehabilitation services.  This position will offer the successful candidate an exciting and challenging opportunity to work as part of a supportive team. To provide efficient and effective ward administration support to the Wolds.

You will have a planned induction and work within a robust framework of regular professional supervision.

Due to the UKVI immigration changes we are no longer able to offer sponsorship for this role. Please provide details of the visa type and expiry date in your application. Failure to provide the required information will result in your application being rejected.

Main duties of the job

To undertake administration duties for the Wolds, to correspond with the DWP for patients' benefits. To support the Wolds with Ward environment budget and spending so that our patients have a positive experience on the ward.

Scanning onto RIO, minuting staff meetings, and medical device linking to ensure all medical devices are regularly assessed and safe to use.

Ordering food and other supplies for the ward. Updating Z Drive and access requests for new starters.

Monitoring of Wolds generic email inbox

Authoriser for adding new staff onto the ward Z drive and arranging new badges.

Arranging meetings and team invites.

Organise ward rounds, when required, in the absence of the ward's medical secretary, and send emails and Teams invites.

Updating documents used on the ward and restocking. Petty Cash / Patient Money management.

Mental Health Act Heatmap monitoring and updating.

Liaising with Estates for repairs. Management of the ward Lease Car – Organising repairs, service, and related documents.

Updating Data Quality Dashboard. Archiving of documents. Preparing and updating Carers Packs which are sent out on admissions.

To undertake clerical/secretarial duties in support of clinical and non-clinical activity in the team, ensuring administrative support is available to all members of the clinical tea

Detailed job description and main responsibilities

Please see the attached job description and person specification for further details regarding the position.