Trust Fire Safety Manager

Job overview

The post holder will form a key position within the Fire Safety Team and will have responsibility for the day to day fire safety management across the King’s sites.

As part of a team, the post holder will be expected to work closely with their colleagues and work alongside all sub-divisions of CEF. Although based mainly at the Denmark Hill, PRUH, Orpington, the post holder will be required to work at other sites within the Trust.

Main duties of the job

Main Duties and Responsibilities

• The Trust’s lead expert for fire safety providing advice to senior management on all current fire safety legislation and The Regulatory Reform (Fire Safety) Order 2005.
• Lead the fire policy implementation and development of fire management & prevention service policy, service development, within directorate and the Trust.
• To develop and lead on policies, strategies and for implementation of the Trusts’ fire compliance annual mandatory programme. To continually improve reporting systems in order to maintain a safe environment for patients and staff.
• Responsible for the annual undertaking of highly complex risk assessments and development of fire plans that need to be delivered to managers across the Trust.
• Chair and hold regular meetings with fire team and clients/users and to address any fire related safety issues raised.
• Full line management responsibility for the fire team, including recruitment, performance management of direct line reports and carryout annual and half yearly PDR reviews.
• Plan, coordinate, and oversee fire drills across all Trust locations to ensure effective emergency evacuation procedures are in place.
• Ensure that fire evacuation plans are regularly reviewed, updated, and practiced, particularly for vulnerable patients and staff.

• Ensure the effectiveness of comprehensive fire safety training programme, for all types of staff at all levels in the Trust.

Detailed job description and main responsibilities

• Core Roles of a Fire Safety Manager The Fire Safety Manager is tasked with developing and managing the fire safety management system, and will be responsible for (exemplar role/duties): The day-to-day implementation of the fire safety policy; Reporting of non-compliance with legislation, policies and procedures to the  Director with fire safety responsibility, Obtaining expert advice on fire legislation; Obtaining expert technical advice on the application and interpretation of fire safety guidance, including DH’s Firecode; Raising awareness of all fire safety features and their purpose throughout the trust; The development, implementation, monitoring and review of the organisation’s fire safety management system; The development, implementation and review of the organisation’s fire safety policy and protocols; Ensuring that fire risk assessments are undertaken, recorded and suitable action plans devised; Ensuring that risks identified in the fire risk assessments are included in the trust’s risk register as appropriate; The operational management of fire safety risks identified by the risk assessments; The development, implementation and review of the organisation’s fire emergency action plan; Ensuring that requirements related to fire procedures for less-able staff, patients and visitors are in place;
• The development, delivery and audit of an effective fire safety training programme; The reporting of fire incidents in accordance with trust policy and external requirements; Monitoring, reporting and initiating measures to reduce false alarms and  unwanted fire signals; Liaison with external enforcing authorities; Liaison with trust managers; Liaison with the Authorising Engineer (Fire); Monitoring the inspection and maintenance of fire safety systems to ensure it is carried out; Ensuring that suitable fire safety audits are undertaken, recorded and the outcomes suitably reported; Providing a link to the relevant Trust committees Ensuring an appropriate level of management is always available by the establishment of Fire Response Teams for trust sites or premises. Communication and Representation

To assist in delivering a quarterly fire safety committee and terms of reference

To attend all relevant Trust committees and forums

To liaise with building control bodies

To liaise with all parties engaged in work process with KCH

To be the Trust’s advisor and assist on unwanted fire signals and fires reduction strategy. The role will involve liaison with Trust and external partners

To liaise with local fire brigade & site visits under 7(2)(d)

Attend meetings estate wide

To act in a manner which will promote a positive image of King’s College Hospital NHS Trust and the CEF Department at all times

Strategy and Planning

To give advice on complex fire safety arrangements for all new projects across the estate

To provide fire prevention advice and specialist fire advice on a day to day basis

To work closely with contract service providers and other contractors to ensure that all aspects of fire safety appertaining to the contracts are adhered to

Reporting and Analysis

• To agree and deliver against financial and activity profiles for relevant specialties, identify risks and implement and review risk reduction strategies.
• Develop, implement and review robust systems to effectively manage risk, including ensuring that risk registers are utilized at specialty levels, in order to manage risk and keep the Directorate informed.

Operational Performance

To advise on the design of all projects

To comment on specification of all fire safety services to include lifts and fire suppression systems

To assist in managing the efficient operation, planning and development of Fire Safety/services, ensuring that their functions are carried out to nationally agreed and recognised standards

To assist with the day to day management of all fire safety matters across the estate

Provide cover for training sessions and arranged appointments in the absence of team members

• Manage the implementation within relevant specialties of, the provisions of the Trust’s H & S Policy and all other policies, procedures and safety rules.
• To be responsible, with management support, for their own personal development and to actively contribute to the development of colleagues.

Policy and Process

To adhere to your JD

To observe and maintain strict confidentiality of personal information relating to patients and staff.

The post holder has a general duty of care for their own health, safety and wellbeing and that of work colleagues, visitors and patients within the hospital, in addition to any specific risk management or clinical governance accountabilities associated with this post.

To observe the rules, policies, procedures and standards of King's College Hospital NHS Foundation Trust together with all relevant statutory and professional obligations.

This job description is intended as a guide to the general scope of duties and is not intended to be definitive or restrictive. It is expected that some of the duties will change over time and this description will be subject to review in consultation with the post holder

During the course of your employment you may have access to, see or hear information of a confidential nature and you are required not to disclose such information, particularly that relating to patients and staff.

In order to comply with the Data Protection Act 1998 you must not at any time use personal data held by either Trust for any unauthorized purpose or disclosure such as data to a third party.

You must not make any disclosure to any unauthorized person or use any confidential information relating to the business affairs of the Trusts, unless expressly authorized to do so by the Trust

The post holder must co-operate with Management in discharging its responsibilities under the Health and Safety at Work Act 1974 and take reasonable health and safety of themselves and others and to ensure the agreed safety procedures are carried out to maintain a safe environment for patients, employees and visitors

• You are at all times required to carry out your responsibilities with due regard to the Trust’s Equal Opportunities Policy and to ensure that staff receive equal treatment throughout their employment with the Trust.
• All staff have a responsibility to report all clinical and non-clinical accidents or incidents promptly and when requested to co-operate with any investigation undertaken

Performance

Participate in regular performance appraisal meetings with Direct Manager clear set of objectives and development plans.

Ensure that you are in compliance with all statutory, mandatory training together with any professional training requirements, ensuring they are up to date and fully compliant.

General

To be responsible, with management support, for their own personal development and to actively contribute to the development of colleagues.

Ensure all office equipment is functioning correctly and arrange for repair or replacement as necessary.

To act in a manner which will promote a positive image of King’s College Hospital NHS Trust and the CEF Department at all times.

To observe and maintain strict confidentiality of personal information relating to patients and staff.

The post holder has a general duty of care for their own health, safety and wellbeing and that of work colleagues, visitors and patients within the hospital, in addition to any specific risk management or clinical governance accountabilities associated with this post.

To observe the rules, policies, procedures and standards of King's College Hospital NHS Foundation Trust together with all relevant statutory and professional obligations.

This job description is intended as a guide to the general scope of duties and is not intended to be definitive or restrictive. It is expected that some of the duties will change over time and this description will be subject to review in consultation with the post holder

Safe Guarding

The Trust takes the issues of Safeguarding Children, Adults and addressing Domestic Abuse very seriously. All employees have a responsibility to support the organisation in our duties by;

Attending mandatory training on safeguarding children and adults

Familiarising themselves with the Trust's processes for reporting concerns

Reporting any safeguarding child or adult concerns appropriately

Infection Control Statement

The post holder has an important responsibility for and contribution to infection control and must be familiar with the infection control and hygiene procedures and requirements when in clinical areas.

The post holder has an important responsibility for and contribution to make to infection control and must be familiar with the infection control and hygiene requirements of this role.

These requirements are set out in the National Code of Practice on Infection Control and in local policies and procedures which will be made clear during your induction and subsequent refresher training.  These standards must be strictly complied with at all times.

This job description is intended as a guide to the general scope of duties and is not intended to be definitive or restrictive. It is expected that some of the duties may change over time and this description may be subject to review after discussion with post holder. The post holder may be required to perform other duties commensurate with the grade.