Team Secretary

Job summary

Joining the South Kirklees Enhanced 2 Team/Core team is an opportunity to become part of a compassionate, service that makes a real difference to people's lives. The team supports individuals at a critical stage of their mental health journey, helping them access timely interventions that can significantly improve recovery outcomes and future wellbeing.

As a Team Secretary, you will play an important role within a supportive and experienced multidisciplinary team, working alongside psychiatrists, nurses, psychologists, occupational therapists, social workers and other mental health professionals. Your contribution will be valued, and your work will directly support the delivery of high-quality care to service users and their families.

This role offers the opportunity to develop within mental health services while building strong administrative and organisational skills in a rewarding healthcare environment. You will be part of a team that is committed to recovery-focused, person-centred care and strives to provide the best possible experience for those accessing the service.

We are proud of our welcoming and collaborative culture, where staff support one another, share knowledge and work together to achieve positive outcomes. Whether you are an experienced Secretary or looking to further develop your career within the NHS, you will find opportunities for learning, professional development and personal growth.

Main duties of the job

Team Secretary Enhanced 2, Team Secretary Core Team 37.5 hours per week Monday Friday 9.00am 5.00pm.

If you are organised, motivated, enjoy working as part of a team and are looking for a role where your contribution genuinely matters, then we would love to hear from you.

For any further information please contact Donna Silver 07342 077365.

About the Post Holder:

The post holder will manage confidential patient information, prepare and process clinical correspondence, coordinate and minute meetings, and maintain accurate electronic records. The successful candidate will possess excellent organisational and communication skills, a high level of accuracy and attention to detail, and the ability to prioritise a varied workload in a busy environment.

They will demonstrate professionalism, discretion and a patient-centred approach while liaising effectively with service users, carers, GPs and external agencies. Strong IT skills, working with SystmOne, the ability to work independently as well as collaboratively within a team, with a commitment to providing an efficient and responsive administrative service are essential to supporting the delivery of high-quality mental health care.

All employees of the Trust are strongly encouraged to have their up-to-date flu vaccination to protect staff and patients.

About us

We are a specialist NHS Foundation Trust that provides community, mental health and learning disability services for the people of Barnsley, Calderdale, Kirklees and Wakefield. We also provide low and medium secure services and are the lead for the west Yorkshire secure provider collaborative.

Our mission is to help people reach their potential and live well in their communities, we do this by providing high-quality care in the right place at the right time. We employ staff in both clinical and non-clinical services who work hard to make a difference to the lives of service users, families and carers.

We encourage and welcome applications from all protected characteristic groups, we value diversity and want our workforce to be reflective of our communities.

Being a foundation Trust means were accountable to our members, who can have a say in how were run. Around 14,300 local people (including staff) are members of our Trust.

Join us and you will be one of over 4,500 staff committed to supporting and improving the mental, physical and social needs of the thousands of people we meet and help each year.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all colleagues and volunteers to share this commitment.

We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.

Details

• Date posted: 21 October 2026
• Pay scheme: Agenda for change
• Band: Band 3
• Salary: £25,760 to £27,476 a year
• Contract: Permanent
• Working pattern: Full-time, Flexible working
• Reference number: C9378-CK2563A
• Job locations: Folly Hall Mills, St Thomas Road, Huddersfield, Kirklees, HD1 3LT, United Kingdom

Job responsibilities

JOB SUMMARY

Service user contact referred to in this Job description will only apply when working within a clinical area.

The post-holder will:

Under the supervision/direction of the Line Manager/Administrative Supervisor, within a delegated framework for agreed tasks and seeking support as and when necessary, provide a comprehensive, confidential, Secretarial/administrative service to clinical/support services, in an efficient and confidential manner.

Provide services within well-established policies, procedures, protocols, guidelines, whilst acting within the required sphere of competences for the role at all times.

Demonstrate sound knowledge of the service to enable the post holder to contribute and inform decision making within the service.

May work within clinical environments where conflict resolution may be required.

Act as principal point of contact for users of the service eg,individuals from within/outside the Trust, service users and members of the public etc.

Work flexibly to meet the needs of the service.

Develop and maintain good working relationships by being, flexible, adaptable, polite, positive and empathetic, communicating effectively and informatively.

Work with sensitivity and have a good understanding of the service provision and issues experienced by its users.

Prioritise own tasks, exercising a degree of independence, initiative and judgement. Assess situations, identify and resolve potential problems within own skill set. Refer and seek guidance on issues outside of postholders level of competency or authority to the Line Manager.

Work within well-established departmental/Trust policies, procedures, protocols, guidelines and established service delivery plans at all times.

Use effective verbal/written communication at all times, incorporating tact, empathy, consideration, courtesy and confidentiality. Adapt style of communication to respond to others user communication difficulties.

Ensure the service experienced is positive and service user confidentiality is maintained at all times. Treat users of the service, colleagues etc, with respect, dignity, courtesy and in accordance with the Trusts Values.

For full job description, please see attached supporting documents.

We are aware that an increasing number of applicants are using AI technology to generate responses on NHS Job application forms. Over reliance on AI-generated content in application forms is strongly discouraged and we will conduct a thorough screening process before selecting candidates to progress to the next stage. If you are using AI to enhance your application, please disclose this in your NHS Jobs application form.

At the time of advertising, this role does not meet the minimum requirements (salary threshold or occupational requirements) set by UK Visas and Immigration to sponsor candidates to work in the UK. For this reason, unfortunately we are unable to sponsor anyone on a visa for this role at this moment in time.