Team Secretary

Job overview

An exciting opportunity has arisen for a proactive and friendly individual to join the Heads of Nursing team as Team Secretary. The post holder will provide a responsive and comprehensive clerical and secretarial service to the Deputy Chief Nurse and Heads of Nursing. The successful candidate will be able to demonstrate excellent administrative and secretarial experience and be able to meet the main duties of the role. In addition excellent communication and customer services skills are essential for this role. The Team Secretary will undertake general office duties including typing of minutes, reports, other correspondence, actioning any requirements identified within the typing, diary management and dealing with telephone enquiries from both internal and external agencies.

Main duties of the job

Provide a secretarial service including word processing, filing, photocopying, diary management, meeting organisation, minute taking, typing up minutes, distribution of minutes.

• Maintain the Heads of Nursing diaries and arrange appointments and meetings, coordinating meetings to fit in with commitments.
• Deal with case notes appropriately, sending to the correct department when required, ensuring they reach clinics and wards on time, and updating their location in PAS.
• Type presentations and input to databases using different software applications.
• Compose letters as required.
• Organise and take part in projects with support from the team
• Book travel arrangements and workshops/conferences
• Be available to support at meetings during the week

Detailed job description and main responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit the UK Visas and Immigration website (Opens in a new tab).

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Standard Check: £20.00 + Administration cost of £6.50 = £26.50. Deducted from salary over a 4 month period or a one-off payment.

Enhanced Check: £41.00 + administration cost of £6.50 = £47.50. Deducted from salary over a 4 month period or a one-off payment.

NCIC can offer successful future employees the following benefits:

27-day holiday scheme rising to 33 after 10 years

Flexible working Scheme

NHS Discounts*

Salary Sacrifice schemes including lease cars and Cycle to Work*

Excellent opportunities for development*

Competitive NHS Pension scheme

Vivup is a free, confidential counselling and information service to assist with personal or work-related problems

*Subject to eligibility

Important Information

Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.