Team Secretary

Job overview

An excellent opportunity has arisen within the Neighbourhood Mental Health Team across Adur, Arun and Worthing

We are looking for a well-organised, efficient administrator to be an effective member of the team. The role includes audio typing of medical correspondence and other general administration tasks as well as occasional reception duties.

It is a busy role with a varied workload and therefore we are seeking an individual who is able to work independently and is enthusiastic, flexible and creative in their approach. Preferably you will have experience in a medical setting or have administration experience elsewhere. You will have RSA II or relevant experience that you can demonstrate in audio/copy typing, have good communication skills and be able to organise your workload and time effectively.

The successful candidate must be proficient in the use of Microsoft Office including Outlook, Word and Excel.

Main duties of the job

Main Duties:

Based at our Swandean site in Worthing you will work as part of a multi-disciplinary team providing a full secretarial service including:

• Providing a comprehensive, high quality secretarial service to doctors and clinicians.
• Organising client appointments, updating calendars, booking interpreters as necessary.
• Dealing sensitively with people, both on the telephone and in person, taking accurate messages and relaying them to the appropriate people and/or taking follow up action as required using appropriate initiative.
• Providing reception cover for visitors at our other team bases as required.

Detailed job description and main responsibilities

The position is for a Band 3 Secretary. The secretary will provide administrative support to the clinical team of the Neighbourhood Mental Health Services across Adur, Arun and Worthing to include:

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.