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Job requirements
Essential
7 listedRequirements the employer expects applicants to meet.
- Experience
Experience of working in an office environment
- Personal Qualities
Good communication skills with an empathetic approach.
- Personal Qualities
Ability to work under pressure in a calm manner
- Personal Qualities
Flexibility in approach and able to follow and update the changing needs of the service/team.
- Qualifications – Academic/Skills/Professional
GCSE A-C or equivalent in English and Mathematics
- Further Training or Job Related Aptitude and Skills
Microsoft Package experience
- Further Training or Job Related Aptitude and Skills
Good understanding of the General Data Protection Act
Desirable
7 listedAdditional qualities the employer would prefer.
- Experience
NHS experience
- Personal Qualities
Desire to work in a Mental Health Setting
- Personal Qualities
Previously worked in a Mental Health Setting
- Qualifications – Academic/Skills/Professional
NVQ Level 2 in Business & Administration
- Further Training or Job Related Aptitude and Skills
Desire to attend courses relating to role, as appropriate.
- Further Training or Job Related Aptitude and Skills
Experience of Minute Taking
- Further Training or Job Related Aptitude and Skills
Experience of using Rio
Job overview
Are you looking for a new role as secretary for a fast paced Acute Mental Health Ward?
An excellent opportunity has arisen for a full time Team Secretary within the Phoenix Ward, Littlemore Mental Health Hospital, Oxfordshire.
We have a great team staff working within admin. We help enable the Doctors and Nursing Staff to concentrate on patient care by providing accurate and efficient admin support.
This role provides administrative support to Phoenix Ward, the Consultant, the Doctors and the Clinical Ward Staff whilst working within the current admin team ,
This is a full time office based role, Mon–Fri 9am-5pm (37.5 hrs) per week.
Main duties of the job
The overriding duty of this role is to provide secretarial support to the Ward.
- Managing the admin diary, along with your own, booking ward rounds for the Consultant and Doctors, using the telephone with good communication skills.
- Sending and receiving of emails.
- Acting accordingly upon the content each email.
- Daily use of word and excel documents, creating and updating.
You will need to be able to communicate with people in a confident and positive manner as you work closely with the Phoenix Team on a daily basis. You will be speaking on the telephone, so a good telephone manner is a must.
This role requires use of all of the essential Microsoft Packages and working on our Rio systems which holds all patient data. You will be using all systems daily so a good understanding of they systems would really help.
Detailed job description and main responsibilities
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
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Applying for this NHS job
This advert is for Team Secretary with Oxford Health NHS Foundation Trust in Oxford, England. It is listed as a Band 4 Team secretary role. The advertised salary is £28,392 - £31,157 per annum. The contract type is Permanent. The application deadline is 28 Oct 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (14 Oct 2026) to decide whether this role fits your current NHSjob search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
For more context, review related Job Clerk pages for the same profession, band or location where they exist, then use the application-support guides to tailor your statement and prepare for interview.