Team Secretary

Job overview

The Mid/West Dorset Locality (Bridport and Dorchester) Community Mental Health Teams are looking for a part time Team Secretary to aid in the provision of a flexible, comprehensive, effective and confidential administrative support service .

You will ensure the provision of an effective and efficient secretarial and administrative support including dealing with telephone enquiries, relatives, carers, GPs and other agencies maintaining good communications between staff members of the Trust, GP Practices and outside representatives demonstrating discretion and confidentiality.

You should have a calm, approachable manner to deal with a busy working environment as you will be the first point of contact for people wishing to access the specialist service.

Employment in this post requires an Enhanced Disclosure and Barring Service (DBS) check, which the Trust will cover the cost of.

Applications from candidates that require current Skilled worker sponsorship to work in the UK are unfortunately ineligible to apply for this position.

Main duties of the job

To record and action as a priority all referrals received on behalf of the team on the service user electronic records system as directed by the Clinical Team Leader.

To have access to team diaries for the purpose of planning and organising events and activities including the organisation of meetings and attend as required and take/transcribe formal minutes at meetings.

To maintain accurate electronic records of service user's personal data including the scanning and uploading of all documents and entering of appointments.

To undertake audio and copy typing of medical letters, appointment letters, assessment letters, and reports ensuring maintenance of high quality, accuracy and adherence to Trust standards high quality.

Detailed job description and main responsibilities

For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.

We understand that AI can be a useful tool when completing your application. However, we are seeing an increasing over-reliance of AI tools, which can negatively affect your application as it reduces a candidate’s individuality, and makes it difficult for us to gain a clear and authentic understanding of your experience, skills, and in turn your suitability for the role.

All submissions must be truthful and if you do use AI, it should only be used to enhance your application and not create your supporting statement in its entirety. Your supporting statement should be in your own words and must accurately reflect your personal experience and achievements. Where we have concerns that AI has been used to generate content that misrepresents your experience and suitability for the role, we may withdraw your application.

As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare offers support for people getting into work. We offer an employability service to support individuals with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support, please do contact dhc.wideningparticipation@nhs.net

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.