Job requirements
Essential
5 listedRequirements the employer expects applicants to meet.
- Personable Skills
Good level of education
- Personable Skills
Experience in admin role
- Personable Skills
Knowledge of NHS in a previous role
- Personable Skills
Experience of using IT systems
- Personable Skills
Good communication
Desirable
3 listedAdditional qualities the employer would prefer.
- Personable Skills
Audio typing
- Personable Skills
Willingness to learn and develop in the role
- Personable Skills
Minute taking
Job overview
We are looking for a dynamic team member to join our team for Urgent Care, St Anne's Centre, Hastings The successful candidate will be support our MDT on the ward to provide first rate patient centred care. You will be supporting our Urgent Care which consists of Mental Health Liaison Team and The Haven and your role is supporting these teams with a range of administrative tasks.
You will ensure all patient information is checked and up to date on our electronic patient record and ensure it is updated as required.
General admin tasks including uploading to our patient records, creating draft letters, referrals and reports for our medical team as well as ensuring you are point of contact for our medical team for general enquiries.
You will need to liaise with professionals both internal to the Trust and externally so excellent communication skills will be needed.
Ordering for the team as requested.
Support your admin colleagues during periods of absences/work needs including covering our reception area on a rota basis.
Due to the nature of the role this will be on site and remote working would not be possible as the role needs to support our clinical MDT during the day.
This role will be on site due to the nature of the work we are unable to offer remote working.
Main duties of the job
As part of your role you will be supporting the team ensuring the required paperwork is completed in a timely manner and shared with the GP and others as requested. Ensuring patient EPR is updated. Processing referrals into the team ensuring they are shared with appropriate staff ensuring compliance within the appropriate timeframe.
Ensuring you adhere to confidentiality at all times during your working day.
Detailed job description and main responsibilities
For fuller understanding of the role please see the job description.
We welcome enquiries for a site visit/discussion.
We are looking for someone to support our team for 27 hours a week over 4 days.
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
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Applying for this NHS job
This advert is for Team Secretary with Sussex Partnership NHS Foundation Trust in Haywards Heath, England. It is listed as a Band 3 Team secretary role. The advertised salary is £25,760 - £27,476 pro rata. The contract type is Permanent. The application deadline is 29 Oct 2026.
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