Job requirements
Essential
13 listedRequirements the employer expects applicants to meet.
- Experience
Able to demonstrate experience of providing secretarial and administration support
- Experience
Experience with supporting committees or similar meetings including organising meetings (virtual & face to face) including the drafting of agendas
- Experience
Experience of taking accurate and concise minutes
- Qualifications
Education to GCSE Level C in English & Maths or equivalent
- Qualifications
High Level of IT Literacy
- Planning Skills
Be able to demonstrate the ability to priorities workload and meet competing deadlines when under pressure
- Planning Skills
Demonstrate a high level of literacy, attention to detail and accuracy with ability to draft documents which are user friendly and to proof-read
- Communication Skills
Excellent written and verbal communication skills with the ability to liaise at all levels both internally and externally
- Knowledge & Training
Excellent IT skills, particularly Word, Excel, PowerPoint and Outlook
- Knowledge & Training
Familiarity with Microsoft Teams, SharePoint and N365 and the willingness to learn
- Knowledge & Training
Maintaining accurate electronic records systems, capable of information retrieval, analysis and dissemination to relevant parties
- Analytical and Judgement skills
Excellent organisational and time management skills
- Analytical and Judgement skills
Be able to recognise and handle sensitive and confidential information
Desirable
5 listedAdditional qualities the employer would prefer.
- Experience
Previous experience in working within the NHS is not essential with other comparable or similar experience would be welcome
- Experience
Experience of managing projects within complex, challenging and changing environments
- Qualifications
An advanced qualification, NVQ / BTech or degree would be advantageous but is not essential
- Qualifications
Project Management qualification
- Knowledge & Training
Able and willing to undertake ongoing continuous professional development, attend workshops, training and conferences to further knowledge
Job overview
The post holder will be a highly motivated, professional, and proactive individual with the experience, confidence, and capability to work independently, exercising sound judgement and initiative, as well as collaboratively within multidisciplinary teams and established operational procedures.
The role is responsible for providing comprehensive administrative, coordination, and project support to the Strategic Commissioning, Contracting, and Transformation function within the Place Division, supporting a diverse portfolio of services.
This is a pivotal role, contributing to the effective planning, organisation, and delivery of commissioning and transformation programmes. The post holder will support the Strategic Commissioning, Contracting, and Transformation teams, alongside Clinical Leads and key stakeholders, in the development and implementation of integrated clinical models designed to improve outcomes for the population of Dudley.
The successful candidate will demonstrate exceptional organisational skills, a high level of accuracy, and meticulous attention to detail. They will possess strong analytical and administrative capabilities, together with advanced proficiency in Microsoft Office applications and information management systems. The ability to manage competing priorities, maintain effective stakeholder relationships, and support complex projects in a fast-paced environment is essential to the success of this role.
Main duties of the job
To provide administrative support to the Strategic Commissioning, Contracting and Transformation Leads, clinical leads and the wider team including: diary management, booking meetings, planning events, organising travel, correspondence, prioritising emails and pro-active action taking.
Provide administrative support for the contracting cycle: organisation and formal documentation of contract review meetings (CRMs) and quality visits with a range of providers.
Provide project management support to a range of projects within the team portfolio, this will include: day to day management of the projects, development of detailed project plans for sign off by relevant project boards, identifies all associated risks and issues including resolving day-to-day problems independently, maintains project action log, monitoring and administration of the associated project budget including authorised signatory for small payments in relation to project.
Detailed job description and main responsibilities
Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake.
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Applying for this NHS job
This advert is for Strategic Commissioning and Transformation PA with The Dudley Group NHS Foundation Trust in Dudley, England. It is listed as a Band 4 Personal assistant role. The advertised salary is £28,392 - £31,157 Pro Rata Per Annum. The contract type is Permanent. The application deadline is 22 Oct 2026.
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