SHSCT _ Theatre Goods and Service Assistant Band 3

Job details

• Branch: South Tyrone Hospital, Dungannon (SHSCT)
• Location: South Tyrone Hosp-Main Building
• Directorate: Surgery & Clinical Services
• Salary: Band 3 (£24,937 - £26,598)
• Contract Type: Permanent
• Opening Date: 18/05/26
• Closes: Tue, 02 June 2026 @ 4:00 PM
• Interview Dates: TBC

Notes

If you are submitting a manual application, please post it to: Recruitment Shared Services, Rosewood Villa, Longstone Hospital Site, 73 Loughgall Road, Armagh, BT61 7PR. Applications received after the advertised closing date/time cannot be considered, so please allow enough time for postage. “A waiting list may be created for similar posts that may arise while the waiting list is live, this may include temporary or part-time posts. This will be managed in line with the updated HSC waiting list principles effective from 1 April 2026”. Where a part-time waiting list is required, one part-time waiting list will be created- regardless of any specific hours advertised, this waiting list will cover all future vacancies where part-time posts arise. A part-time post is defined as any post that has less than 37.5 hours per week.” Please remember to save or print a copy of the job description before submitting your application, as it will not be accessible afterwards. Flexible Working We welcome flexible working requests from day one. All HSC organisations offer a range of flexible working options. The options available for this post will depend on the requirements of the role. Find out more about flexible working options on our website.

JOB DESCRIPTION

JOB TITLE Theatre Goods and Services Assistant

BAND Band 3

DIRECTORATE Acute Services

INITIAL LOCATION South Tyrone Hospital

REPORTS TO Department Manager

ACCOUNTABLE TO Head of Anaesthetics, Theatres and ICU

JOB SUMMARY

The Theatre Goods and Services Assistant has responsibility for

Ensuring that sufficient levels of all stock items, non-stock items, implants and equipment are available and properly maintained to provide an efficient and effective service.

He/she is also responsible for the management of approved loan sets/equipment and surgical instruments, ensuring that all documentation is completed and planned preventative maintenance carried out.

Performing to agreed targets regarding service levels and stock investment. He/she will assist in the teaching, training and supervision of other staff as appropriate

KEY DUTIES / RESPONSIBILITIES

Is responsible in conjunction with the Department Manager for ensuring

that sufficient levels of stock are available within the Department to meet service demands.

Is responsible for regular stocktaking and for the itemising and processing of stock and non-stock requisitions

Raises orders to facilitate variations in the stock supply chain, which includes consignment stock, constantly reviewing the supply to ensure the most cost effective and efficient methods of stock management.

Closely monitor stock holding for a selected range of commodity groups to achieve agreed service levels while maintaining target monetary investment in stock.

Authorise hard copy and electronically web based orders in line with agreed signatory levels.

Assist in the management of receipt discrepancies and investigations and emailing information to the supplier.

Arrange and participate in supplier meetings on performance and delivery requirements.

Liaise with the Finance department in resolving invoices both electronically and on manual queries.

In conjunction with the suppliers identify non-moving and slow moving stock and take appropriate action.

Liaise with Finance department in stock checking activity in line with audit requirements and Trust policy.

Maintain accurate/up-to-date records, database of all instrumentation as required and equipment services records

Ensures safe and appropriate storage of all goods and equipment.

Ensures proper rotation of all stock.

Reports any problems/issues/faults with equipment, remove from use until appropriate and report immediately to the Sister/Practitioner in charge of the unit.

Ad hoc production of management information to assist in the running of stock management.

Participate in perpetual and annual stocktaking and audits on a planned ongoing basis.

Liaises with key personnel in other hospitals and Medical companies.

Ensure prior to arranging on approved loan instrumentation that information on decontamination requirements have been obtained and agreed with the Sterile Services Manager.

In conjunction with the Department Manager establish maintenance contracts for surgical equipment as per Manufacturer’s recommendation.

Ensure instruments requiring repair /replacement are processed and properly maintained as per Trust protocols.

Produce quarterly reports for the Head of Anaesthetics, Theatres and ICU detailing costs of all instrument repairs, number and cost of loan trays etc

Maintain and update Surgeon’s preference cards.

Document and report all clinical incidents/Health and Safety incidents in accordance with Trust policy/procedure.

Assist in the control of infection by adhering to Trust/departmental polices/procedures.

Negotiates and monitors the approved borrowing and loaning of specialised equipment with other hospitals or Medical Companies.

Ensures that all on loan equipment and equipment for repair is correctly processed, cleaned and decontaminated prior to transportation.

Maintain good communication with the multidisciplinary team.

Utilise the tracking system for individual instruments and trays.

Accept additional responsibilities consistent with the level of post to enhance level of practice and development.

Contribute and keep up to date with changes within the Ward/Department by attending departmental meetings.

Keep department tidy and dispose of waste according to Trust policy.

Participate in Off Duty/Annual Leave arrangements of the Ward/Department to ensure adequate cover at all times.

Ensure a safe environment and in the absence of same communicate with the Sister/Practitioner in charge.

Adhere to all Hospital Policies including the following

Health and Safety at Work

Fire Precautions

Reporting of sick leave/absenteeism

Confidentiality

Hospital Disaster Plan

Infection Control

COSHH

Observe any signs of ill health or stress factors in staff assigned to the Department and report it to the Department Manager.

Assist in promoting good interpersonal relationships.

Participate in the orientation and induction of new members of staff.

Accept responsibility for his/her own continuing development.

Participate in clinical and in-service training of staff as applicable.

Be proactive in identifying own educational and development needs in consultation with Department manager.

Attend in-service lectures, study days and courses as appropriate.

Participate in annual development review.

Participate in supervision sessions.

GENERAL REQUIREMENTS

The post holder will be required to

Assist the organisation in fulfilling its statutory duties under Section 75 of the Northern Ireland Act 1998 to promote equality of opportunity and good relations and under the Disability Discrimination (Northern Ireland) Order 2006. Staff are also required to support the organisation in complying with its obligations under Human Rights Legislation.

Ensure the Organisation’s policy on equality of opportunity is promoted through his/her own actions and those of any staff for whom he/she has responsibility.

Co-operate fully with the implementation of The Organisation's Health and Safety arrangements, reporting any accidents/incidents/equipment defects to his/her manager, and maintaining a clean, uncluttered and safe environment for patients/clients, members of the public and staff.

Adhere at all times to all Trust policies/codes of conduct, including for example

Smoke Free policy

IT Security Policy and Code of Conduct

standards of attendance, appearance and behaviour

Contribute to ensuring the highest standards of environmental cleanliness within your designated area of work.

Co-operate fully with regard to Trust policies and procedures relating to infection prevention and control.

Take responsibility to minimise the Trust’s environmental impact wherever possible. This will include recycling, switching off lights, computers, monitors and equipment when not in use. Helping to reduce paper waste by minimising printing/copying and reducing water usage, reporting faults and heating/cooling concerns promptly and minimising travel.

All employees of the Organisation are legally responsible for all records held, created or used as part of their business within the [org name] including patients/clients, corporate and administrative records whether paper-based or electronic and also including emails. All such records are public records and are accessible to the general public, with limited exceptions, under the Freedom of Information act 2000 the Environmental Information Regulations 2004, the General Data Protection Regulations (GDPR) and the Data Protection Act 2018. Employees are required to be conversant with the [org name] policy and procedures on records management and to seek advice if in doubt.

Take responsibility for his/her own ongoing learning and development, in order to maximise his/her potential and continue to meet the demands of the post.

Represent The Organisation’s commitment to providing the highest possible standard of service to patients/clients and members of the public, by treating all those with whom he/she comes into contact in the course of work, in a pleasant, courteous and respectful manner.

This Job Description will be subject to review in the light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.

It is a standard condition that all Trust staff may be required to serve at any location within The Organisation's area, as needs of the service demand.

PERSONNEL SPECIFICATION

JOB TITLE AND BAND

Theatre Goods and Services

Assistant - Band 3

DEPARTMENT/ DIRECTORATE

Acute Services – Anaesthetics, Theatres and ICU

HOURS

37.5hrs

ESSENTIAL CRITERIA

SECTION 1: The following are ESSENTIAL criteria which will initially be measured at shortlisting stage although may also be further explored during the interview/selection stage. You should therefore make it clear on your application form whether or not you meet these criteria. Failure to do so may result in you not being shortlisted. The stage in the process when the criteria will be measured is stated below.

Factor

Essential Criteria

Number

Criteria

Method of Assessment

Qualifications/ Registration

E1

4 GCSE’s or equivalent at Grade C or above including English language and Maths

AND 1 year’s relevant work experience *

OR

Two years’ relevant work experience*

*relevant work experience has been defined as experience in a supply chain, logistics, receipt and distribution, admin or similar role

Shortlisting by

Application Form

Experience

E2

2. Experience in the use of Microsoft office products including Word and Excel

Shortlisting by

Application Form

SECTION 2: The following are ESSENTIAL criteria which will be measured during the interview/ selection stage:

Skills / Abilities

E3

Ability to work effectively as part of a team.

Good written and verbal communication skills.

Ability to relate effectively to others, including staff

in the ward/department, members of the multidisciplinary team, and patients/relatives.

Ability to use initiative.

Ability to maintain thoroughness and attention to detail whilst dealing with repetitive work.

Ability to prioritise workload and meet deadlines.

Enthusiasm for applying and sharing learning.

Flexible with regard to working arrangements to facilitate the demands of the post and smooth functioning of the department.

Interview / Test

DESIRABLE CRITERIA

SECTION 3: these will ONLY be used where it is necessary to introduce additional job related criteria to ensure files are manageable. You should therefore make it clear on your application form how you meet these criteria. Failure to do so may result in you not being shortlisted

Factor

Desirable

Criteria

Number

Criteria

Ideally no more than 6-8 criteria in this section

Method of Assessment

Experience

D 1

1.Experience of using Microsoft Excel

2.Experience of using a filing /retrieval system in a work setting.

Shortlisting by

Application Form

Notes to applicants

You must clearly demonstrate on your application form under each question, how you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria.

Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form. Please note The Organisation reserves the right to use any desirable criteria outlined in Section 3 at shortlisting. You must clearly demonstrate on your application form how you meet the desirable criteria.

Proof of qualifications and/or professional registration will be required if an offer of employment is made – if you are unable to provide this, the offer may be withdrawn.

As part of the Recruitment & Selection process it may be necessary for The Organisation to carry out an Enhanced Disclosure Check through Access NI before any appointment to this post can be confirmed.

THE ORGANISATION IS AN EQUAL OPPORTUNITIES EMPLOYER

Successful applicants

may be required to attend for a Health Assessment

can expect to be placed at the minimum point of the pay scale, although a higher starting salary, within the range of the pay band may be available if the person appointed has experience relevant & equivalent to the post. If the successful candidate is an existing HSC employee moving to a higher band, AfC Pay on Promotion will apply.

are able to request Flexible Working from the 1st day of their employment. A number of flexible working provisions are offered by all HSC Organisations including Full-time working, Fixed working patterns, Part-time working, Flexi-time, Compressed/elongated hours, Average hours working patterns, Term-time working, Job-share or Homeworking for some or all of the working pattern, depending on the role being undertaken. Successful applicants are encouraged to discuss with their manager what Flexible Working provisions may be available in the role they are taking up, prior to commencing employment, to help them achieve a positive Work/Life Balance.

All staff are expected to display the HSC Values at all times