Senior Medical Staffing Coordinator

Job overview

Senior Medical Staffing Coordinator - 37.5hrs - Band 4

We are looking to recruit a motivated, conscientious and flexible individual to lead the coordination of medical staffing across the Urgent & Emergency Care Collaborative, enabling the delivery of quality rotas that are safe, cost-effective, efficient and fair.

Working as the Senior Medical Staffing Coordinator, the post holder will work closely with the Collaborative Managers and clincians responsible for medical staffing. Key stakeholders will also include Medical Workforce, Agency Team, People Services, Medical Job Planning team and medical staff, in order to coordinate staffing operationally.

Applicants must have excellent administrative, customer service, database and Excel skills and an ability to pay particular attention to detail.

Travel between sites will be required. This is a permanent post working 37.5 hours per week.

For further details or an informal discussion please contact

Aimee Sinclair, Deputy Service Manager - Aimee.Sinclair@ncic.nhs.uk

Main duties of the job

The purpose of the post is to lead rostering for Urgent & Emergency Care within NCIC, co-ordinating medical staffing and associated rotas for the Urgent & Emergency Care medical teams across both Acute Hospital sites. Key aspects of this post include:

• Coordination of short notice cover
• Coordination of rota gaps and forward planning
• Coordination and communication of medical rotas
• Monitoring of safe staffing compliance
• Monitoring and processing of annual leave and sick leave
• Coordination of sickness processing and escalating in line with the Trust’s Attendance Management Policy
• Monitoring of compliance with Junior Doctors Contract (2016), The SAS Doctors Contract (2008) and the Consultant Contract (2003), plus the Working Time Regulations and all relevant policies and procedures
• Preparation of management reports as required

Detailed job description and main responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

CERTIFICATE OF SPONSORSHIP

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit the UK Visas and Immigration website (Opens in a new tab).

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.

Disclosure and Barring Service:

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Standard Check: £21.50 + Administration cost of £6.50 = £28.00 Deducted from salary over a 4 month period or a one-off payment.

Enhanced Check: £49.50 + administration cost of £6.50 = £56.00 Deducted from salary over a 4 month period or a one-off payment.

NCIC can offer successful future employees the following benefits:

27-day holiday scheme rising to 33 after 10 years

Flexible working Scheme

NHS Discounts*

Salary Sacrifice schemes including lease cars and Cycle to Work*

Excellent opportunities for development*

Competitive NHS Pension scheme

Vivup is a free, confidential counselling and information service to assist with personal or work-related problems

*Subject to eligibility

Important Information

Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.