Senior Medical Secretary

Job overview

The Senior Medical Secretary provides an efficient and comprehensive professional secretarial service to the Consultants, their Team and the wider department.  To exercise initiative and independent judgement whilst maintaining a high level of confidentiality and diplomacy at all times.

Under current Home Office Immigration Rules, this role does not meet the UK Visas and Immigration criteria and the position is not therefore eligible for sponsorship. Applications from candidates that require skilled worker sponsorship will NOT be shortlisted.

Main duties of the job

To undertake the typing of clinic letters, operation notes, pre operative notes, ward notes, discharge letters, specialist reports, conference notes and associated correspondence of varied medical terminology, efficiently and accurately through audio word processing or shorthand dictation distributing as necessary to the relevant healthcare professions with a copy to the patient. This work involves a significant use of the Trust’s computer systems.

Detailed job description and main responsibilities

The typing of clinic letters, operation notes, pre operative notes, ward notes and other letters of varied medical terminology, efficiently and accurately through audio digital dictation distributing as necessary to the relevant healthcare professionals and patient with the target time.

The use of the Trust's computer systems.

To send and receive confidential patient information to and from other healthcare organisations, patients, carers and relatives.

Manage paper based or electronic diaries for the Consultant and their Team.

To liaise with Consultant and their Team regarding on call rota.

Process incoming mail.

Ensure all referrals and internal referrals are passed to the appropriate Booking Team.

Deal with telephone calls into the hospital, a first point of contact.

Regularly check digital dictating system for urgent work and prioritise workload.