Senior Clinical Trial Co-ordinator

Job overview

An exciting opportunity has arisen to join the Clinical Trials Pharmacy team at King’s College Hospital NHS Foundation Trust.

We are looking for an organised, motivated and proactive individual to support the coordination of a large and diverse portfolio of clinical trials. Working closely with pharmacists, pharmacy technicians, research teams, investigators, sponsors and Clinical Research Associates, you will help ensure trials are delivered safely, efficiently and in accordance with study protocols, Good Clinical Practice (GCP) and relevant regulatory requirements.

Main duties of the job

The post holder will support the day-to-day coordination of Clinical Trials Pharmacy, including maintaining trial documentation and databases, supporting study set-up and maintenance, IMP receipt and accountability, archiving, audit and inspection preparation.

A key responsibility will be maintaining the Pharmacy Clinical Trials set-up tracker and monitoring study progress, key performance indicators and timelines. The role will support real-time identification and escalation of delays and help the service meet local and national research performance expectations, including the national 150-day study set-up target

We are looking for someone with excellent organisational and communication skills, strong attention to detail and confidence using electronic systems and databases.

This is an excellent opportunity to develop your experience within Clinical Trials Pharmacy and contribute to the timely delivery of high-quality research at King’s.

Detailed job description and main responsibilities

Main Responsibilities (please see Job description for full details)

• Coordinate and support the day-to-day activities of the Clinical Trials Pharmacy service.
• Maintain accurate clinical trial documentation, databases and electronic records in accordance with GCP, study protocols and departmental SOPs.
• Maintain and update the Pharmacy Clinical Trials set-up tracker, ensuring milestones, actions and timelines are recorded accurately.
• Monitor study set-up timelines, KPIs and national performance targets, including the 150-day study set-up target, escalating potential delays appropriately.
• Liaise with pharmacists, pharmacy technicians, research teams, investigators, sponsors and Clinical Research Associates (CRAs) to support effective trial delivery.
• Support clinical trial set-up, maintenance and close-out activities, including preparation and management of study documentation.
• Support the ordering, receipt, storage, accountability, returns and archiving of Investigational Medicinal Products (IMPs) in accordance with study requirements.
• Ensure accountability records and trial documentation are complete, accurate and maintained to inspection-ready standards.
• Support preparation for sponsor monitoring visits, audits and MHRA inspections.
• Produce and maintain performance data, reports, audits and statistical returns to support service oversight and improvement.
• Contribute to service improvement, SOP development and implementation of best practice within Clinical Trials Pharmacy.
• Support the training and induction of staff working within the Clinical Trials Pharmacy service.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.