Senior Administrator

An exciting opportunity has arisen for an experienced Senior Administrator to join Community Care Services admin team. This role is to provide professional and comprehensive administrative support to the Intermediate Care Team based within Whytemans Brae Hospital, Kirkcaldy.

The Intermediate Care Team is part of the wider Integrated Community Assessment and Support Service (ICASS), which aims to improve the health and wellbeing of people in Fife by enabling individuals to stay independent in their own home or in their community wherever this is possible.

This post is part of Fife Community Care Service’s administration team. This post will play a critical role in the overall administration service. A high degree of accuracy is required to deal with the complex referral process and Rehab Support Worker’s rota management.

You should be educated to Higher, SVQ level 3 and/or have equivalent NHS experience. A sound knowledge of Microsoft Office packages including Excel and a knowledge of databases is vital as you will be required to manage an electronic referral system and database. Excellent telephone and communication skills will be essential as well as the ability to work flexibly including some public holidays. A positive outlook in relation to high quality customer care and team working is also required.

If you feel that you can play an active part in this evolving service, then we would like to hear from you.

For informal enquires please contact Nikki Thomson, Community Care Services Admin Manager on 01592 648129 or email: nicola.thomson7@nhs.scot.

NHS Fife is legally obliged to ensure all its employees are legally entitled to work in the United Kingdom. If you are not a United Kingdom (UK) or Irish National, you are required to confirm your right to work in your application.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK website here.

For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licenced Sponsor, and if the post does not fall below the current minimum salary threshold or ‘going rate’. Further information on these criteria can be found here.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a "regulated role", your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: Disclosure Scotland Changes.

We offer flexible working and family-friendly policies and fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.