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Job requirements
Essential
8 listedRequirements the employer expects applicants to meet.
- Skills & Abilities
Excellent communication skills
- Skills & Abilities
Ability to work without direct supervision
- Knowledge & Experience
Experience of secretarial or administrative procedures
- Knowledge & Experience
Audio typing experience
- Qualifications & Education
Appropriate NVQ III certificate (e.g. Business Administration, secretarial support etc) or equivalent level qualifications/relevant experience
- Qualifications & Education
English language qualification to GCSE level 4 (or above) or equivalent level qualification/relevant experience
- Qualifications & Education
IT qualifications e.g. ECDL, Microsoft Office Skills Training
- Qualifications & Education
Keyboard speed of 35 words per minute
Desirable
5 listedAdditional qualities the employer would prefer.
- Skills & Abilities
Ability to manage time effectively
- Knowledge & Experience
NHS secretarial or administration experience
- Knowledge & Experience
Previous work experience in a laboratory environment
- Knowledge & Experience
Knowledge of medical terminology
- Knowledge & Experience
Minutes taking experience
Job overview
We are looking for enthusiastic candidates for a Senior Administration Assistant role within Blood Sciences.
Blood Sciences plays a pivotal role in the provision of 11 million diagnostic tests per year which are essential for the delivery of high quality clinical care within all Directorates of the Trust and in Primary Care. The Department also acts as a regional and national reference laboratory.
The Blood Sciences Department is UKAS accredited and is housed at both Freeman Hospital and Royal Victoria Infirmary. Successful candidates will be expected to work at either site.
- Interview Date Monday 4 November 2026
- 37 Hours 30 Minutes/Week (Part Time & Job Share Considered)
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy
NO AGENCIES PLEASE
Main duties of the job
In this role you will provide high quality and efficient administration and secretarial support for senior staff within the Department of Blood Sciences
Detailed job description and main responsibilities
- Maintain senior staff electronic diaries.
- Deal with incoming correspondence for Consultants.
- Daily postal duties for department.
- Type personal and confidential correspondence for senior staff.
- Arrange both internal and external meetings for senior staff within the department.
- Take minutes for departmental meetings.
- Take, and deal with appropriately, incoming telephone calls for senior staff within the department.
- Maintain filing systems for the department.
- Stock control of stationery and office equipment placing orders when required. Ordering stock for other sections in the Department.
- To receive dictation and/or material and to transcribe such material in a neat and accurate manner.
- Undertake clerical and administration duties as required.
- Train Blood Sciences staff to enable them to cover, when necessary, clerical duties within the department.
Whilst Newcastle Hospitals are a forward thinking and highly innovative organisation, the use of Third-Party Artificial Intelligence (AI) presents a risk to the integrity of our Recruitment & Selection processes. If you use AI, and it poses a risk to the integrity of your individual application or to the recruitment process, we may withdraw your application at any stage of the process.
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Applying for this NHS job
This advert is for Senior Administration Assistant with The Newcastle upon Tyne Hospitals NHS Foundation Trust in Newcastle upon Tyne, England. It is listed as a Band 3 Administrative assistant role. The advertised salary is £25,760 - £27,476 pro rata. The contract type is Permanent. The application deadline is 18 Oct 2026.
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