Secretary

Job details

• Job reference: 250529
• Salary: Band 3 (£29,103 - £31,409)
• Job closing date: 19/06/2026
• Job Type: Administrative Services
• Location: NHS Lothian
• Employment type: Permanent
• Hours Per Week: 36
• Job posted date: 05/06/2026
• Employer (NHS Board): NHS Lothian
• Department: Pharmacy

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

AI tools like ChatGPT or Copilot can be great for planning and preparing your application—but your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you—not an AI tool.

NHS LOTHIAN

PHARMACY SERVICES

Reference Number: JOBTRAIN

Secretary Band 3

Salary: £28,011 - £30,230

Permanent

Hours: 36 X 1 WTE

Bases: Pennywell All Care Centre, Allermuir Health Centre, SE Captains Road

Due to the high interest expected, this post will close early if the desired amount of applications has been reached.

We are looking for an enthusiastic, reliable person to join our friendly pharmacy team based in Edinburgh, with the potential for travel in between sites as required.

Main duties of the post will include: -

• Developing, implementing and maintaining personnel and administration records for all pharmacy staff.
• Responsibility for providing administrative service to pharmacy staff.
• Maintaining up to date records relating to the team, alongside regular communication with community pharmacies and GP practices and assisting the team. Full training will be provided.
• Liaison with other members of staff based at other sites.

Experience of using Microsoft Office, in particular Word, Excel and Outlook are essential.

Experience of working in a pharmacy environment and an understanding of medicines terminology would be an advantage.:

For an informal chat about the post please contact:

Jacqueline Douglas on 0131 286 5101

Jacqueline.Douglas@nhs.scot

or

Sarah Henderson

sarah.henderson10@nhs.scot

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found in the further information for this vacancy.

Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

AI tools like ChatGPT or Copilot can be great for planning and preparing your application—but your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you—not an AI tool.

NHS LOTHIAN

PHARMACY SERVICES

Reference Number: JOBTRAIN

Secretary Band 3

Salary: £28,011 - £30,230

Permanent

Hours: 36 X 1 WTE

Bases: Pennywell All Care Centre, Allermuir Health Centre, SE Captains Road

Due to the high interest expected, this post will close early if the desired amount of applications has been reached.

We are looking for an enthusiastic, reliable person to join our friendly pharmacy team based in Edinburgh, with the potential for travel in between sites as required.

Main duties of the post will include: -

• Developing, implementing and maintaining personnel and administration records for all pharmacy staff.
• Responsibility for providing administrative service to pharmacy staff.
• Maintaining up to date records relating to the team, alongside regular communication with community pharmacies and GP practices and assisting the team. Full training will be provided.
• Liaison with other members of staff based at other sites.

Experience of using Microsoft Office, in particular Word, Excel and Outlook are essential.

Experience of working in a pharmacy environment and an understanding of medicines terminology would be an advantage.:

For an informal chat about the post please contact:

Jacqueline Douglas on 0131 286 5101

Jacqueline.Douglas@nhs.scot

or

Sarah Henderson

sarah.henderson10@nhs.scot

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found in the further information for this vacancy.

Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.