Secretary

Job details

• Job reference: 262457
• Salary: Band 4 (£31,537 - £34,303)
• Job closing date: 28/10/2026
• Job Type: Administrative Services
• Location: Ailsa Hospital
• Employment type: Fixed-term
• Hours Per Week: 36
• Job posted date: 14/10/2026
• Employer (NHS Board): NHS Ayrshire & Arran
• Department: I&SS

NHS Scotland:

Who we are:

NHS Ayrshire and Arran are one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran, we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)

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Position:

An exciting opportunity has arisen for a secretary to support the Infrastructure and Support Services Senior Management Team based at Ailsa Hospital.

Hours:

36 hours per weekThis post is offered on a FTC basis for 12 months.

What you will do:

To provide a dedicated, professional and comprehensive secretarial service to Heads of Service within the Infrastructure & Support Services Directorate. Acting as a key point of contact, the post holder will support the effective day-to-day operation of senior management functions through diary management, meeting administration, correspondence handling and the coordination of information and documentation. The role involves preparing reports and presentations, organising meetings, taking minutes, maintaining accurate records and supporting recruitment, workforce and governance processes. The post holder will work closely with colleagues across the Directorate, provide cross-cover for other secretaries as required and contribute to delivering a consistent, resilient and high-quality administrative support service.

For further information on the role please click the link below to view the job description

Knowledge, training and/or experience required to do the job:

• Essential
• HND in Business/Office Administration or equivalent experience.
• Excellent organisational and administrative skills.
• Strong written and verbal communication skills.
• Advanced IT and Microsoft Office / M365 skills.
• Minute taking and meeting administration experience.
• Ability to prioritise workload, use initiative and work independently.
• Ability to handle confidential and sensitive information appropriately.
• Experience supporting managers and working to tight deadlines.
• Desirable
• Previous NHS experience and understanding of NHS systems and processes.
• Experience supporting senior management teams.
• Knowledge of workforce, recruitment and governance administration processes.

For further information on the requirements for the role please click the link below to view the person specification

If you want to find out more about the role, please contactDawn Kilday via dawn.kilday@aapct.scot.nhs.uk or 07815864740.

RIGHT TO WORK / CERTIFICATES OF SPONSORSHIP

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

NHS Ayrshire & Arran may be able to offer visa sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. When considering if a post meets the salary threshold for sponsorship, please note the salary advertised is based on a full-time contract and must be pro-rated for part-time positions. Sponsorship is not guaranteed and is assessed on a case-by-case basis following interview and at the commencement of pre-employment checks.

Please visit here for further information.

We are unable to provide sponsorship for Band 2 posts or bank contracts.