Secretarial Assistant

Job overview

Permanent | Full Time

Proposed Interview Date: Thursday 25th June 2026

We are looking for someone to provide high-quality clinical typing and administrative support to our specialty teams across the Trust. You will work with the Secretarial Team Leader and clinical staff to ensure the smooth running of operations and help deliver exceptional patient care.

Your main responsibilities will include typing clinical letters, managing correspondence, and carrying out administrative tasks based on notes or dictation.

About You:

• You will be educated to GCSE standard or equivalent, including English Language.
• Experience of audio-typing and working in a customer-focused environment.

You don't need NHS experience to apply – we're happy to train you on medical terminology! If you're someone who can juggle a busy workload and support the seamless functioning of our team, we want to hear from you. Apply today!

Main duties of the job

Reporting into the Secretarial Team Leader, your responsibilities will include:

• Type clinical letters, correspondence, and admin tasks from notes or dictation.
• Ensure clinic letters are sent out on time and to the required standards.
• Communicate with secretaries and consultants to meet 18-week targets.
• Manage patient appointments, waiting lists, and tests, escalating issues when needed.
• Update RTT info and help with database management.
• Handle office tasks like photocopying, filing, and managing post.
• Provide phone support to parents and escalate complex issues

Detailed job description and main responsibilities

For more information on the main responsibilities for this post, please refer to the job description and person specification.

*** This role has been assigned the occupation code 4215 using the CASCOT coding tool. To check the eligibility of this code for sponsorship and right to work please visit - UKVI web address https://www.gov.uk/government/publications/skilled-worker-visa-eligible-occupations/skilled-worker-visa-eligible-occupations-and-codes

Please note:  We do not offer visa sponsorship for Band 2 roles.

Diversity Statement

At Sheffield Children’s, we are committed to creating an inclusive environment that celebrates diversity and supports everyone’s success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.

Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at [email protected]. Together, we’re building a workplace where everyone belongs.

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