Job requirements
Essential
11 listedRequirements the employer expects applicants to meet.
- Other
Ability to work as part of a larger team
- Other
Flexible to meet to needs of the service
- Skills
IT Literate including Microsoft Outlook, Word Excel & Access
- Skills
Excellent communication skills with the ability to adapt to the stakeholder audience
- Skills
Ability to work on own initiative and schedule work to meet deadlines
- Skills
Ability to work within a busy environment and under pressure
- Skills
Ability to prioritise, take ownership and manage workload
- Skills
Flexible attitude towards work, tasks and changing priorities
- Qualifications
Educated to Diploma Level or Equivalent
- Knowledge & Experience
Experience of liaising with medical staff in an NHS setting
- Knowledge & Experience
Experience of maintaining robust electronic systems
Desirable
3 listedAdditional qualities the employer would prefer.
- Qualifications
NVQ Level 3 Business Administration or higher
- Knowledge & Experience
Experience of Medical Rota Management
- Knowledge & Experience
Experience of producing on-call rotas
Job overview
An exciting opportunity has come available for a Rota Co-ordinator in the Medical and Urgent Care division.
The postholder will have overall operational responsibility for ensuring that the Medicine & UEC Division has sufficient medical cover to meet service demand.
The post holder will work closely with the Medicine & UEC Division management and clinical teams to ensure that all medical rotas with the division are EWTD and new deal compliant and produced in a timely and efficient manner utilising both existing and temporary staff in the most appropriate and cost effective manner.
Main duties of the job
The successful post holder will have overall responsibility for ensuring that the Care Group has sufficient medical cover to meet the service demands. You will work closely with Medical and Urgent Care Group Management and Clinical teams to ensure that all medical rotas within the Care Group are compliant and produced in a timely manner, utilising both existing and temporary staff in the most appropriate and cost-effective manner.
You will provide an efficient service to the Trust, ensuring robust plans are in place to develop and improve the administrative role in line with new medical rota practices. This role is challenging and demanding and will require excellent time management, interpersonal and organisation skills.
You must be able to prioritise their own workload and will require a flexible approach to their duties and cross cover the Medicine Rota Co-ordinator as and when required. You must be able to communicate effectively with staff at all levels within the organisation and be responsible in ensuring optimum use of physical capacity throughout medical teams to deliver service needs.
Detailed job description and main responsibilities
KEY DUTIES
- Design, prepare and publish the medical on call rota, inclusive of POD Rota within the Medicine & UEC Division within agreed timescales.
- To support the design and maintenance of medical on call rotas, inclusive of POD Rotas, in line with the relevant medical terms and conditions of employment and the needs of the service.
- Co-Ordinate the provision of medical cover to provide short, medium and long-term solutions including medical cover out of hours across the Medicine & UEC Division.
- Work closely with staffing solutions, HR to indicate any temporary medical locum cover required once all alternative options have been exhausted
- Adhere to all trust and nationally agreed rules / terms and conditions around the use of bank and agency staff
- Monitoring of the use of annual and study leave for all doctors ensuring that the correct level of cover is provided at all times. This would also include the arrangement of cover during examination and junior doctor rotation.
- Be the main point of contact for all junior doctors rotating to trust including the co-ordination of the bleeps and to attend Grand Round and other relevant induction sessions.
- Liaise with staffing solutions, HR to arrange payment for any additional sessions undertaken inclusive of all medical grades.
- Escalate complex queries to Associate Directorate Manager / Assistant Directorate Manager.
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Applying for this NHS job
This advert is for Rota Co-Ordinator - Medicine & Urgent Care Division with Mersey and West Lancashire Teaching Hospitals NHS Trust in Prescot, England. It is listed as a Band 4 Rota coordinator role. The advertised salary is £28,392 - £31,157 per annum, pro rata. The contract type is Permanent. The application deadline is 28 Oct 2026.
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