Resourcing Assistant

Job overview

Resourcing Assistant

We are excited to offer two fantastic opportunities to join the Resourcing Team at The Christie NHS Foundation Trust. This is an especially interesting time to come on board, as the team is currently transitioning alongside other Greater Manchester trusts toward a centralised Recruitment Hub. The Resourcing team provide a high-level customer focused service to managers and applicants, providing support via our recruitment system TRAC, and other communication methods. The role predominantly provides the transactional throughput of resourcing and systems functions, including advertising through to contracts and hiring. The duties are varied ranging from advising and supporting managers throughout the recruitment process and ensuring key employment requirements are satisfied including the inputting of pay and pre-employment information onto the payroll system.

Main duties of the job

There are many other aspects of this role that supports and enables the Resourcing Team to provide a high-level service therefore we are looking for a team member who is not afraid of a challenge, has a track record of being an excellent communicator and a customer focused approach. You will need to be able to demonstrate the use of different electronic systems and be able to display excellent organisational skills and understand priorities to meet the often-varied demands.

The post holder is responsible for providing support to the users of the workforce systems and processes. The post holder is responsible for always providing excellent customer service. In return you can expect to work in a supportive and engaged team environment, with a management team who will enable you to broaden your experience and develop a wide range of skills.

All flexible working arrangements will be considered, and applicants are invited to make informal contact should they wish to discuss the role and its remit further.

Detailed job description and main responsibilities

• To provide and effective recruitment service to the divisions.  This includes, ensuring appropriate terms and conditions advice, retrieval of appropriate forms and employment checking for the relevant grades/posts.
• Understanding and working within national guidelines, e.g. Immigration Act compliance, relevant right to work guidance, NHS Employment Checking Standards and NHS Terms and Conditions.
• Using the Trac recruitment system to facilitate the recruitment process including liaison with the recruiting managers and providing guidance appropriate support relating to good practice and terms and conditions.
• Providing high caliber, consistent advice and support, underpinned by sound knowledge, ensuring an efficient and effective resourcing service.
• Ensuring Key Performance Indicators (KPIs) are adhered to monthly and action any shortfalls or escalating any concerns as appropriate.
• To be responsible for the inputting all new starters information into ESR in a consistent and timely manner.
• To be responsible for the confirmation of pre-employment checks and processing applications for Honorary Contracts and Letters of Access.
• To effectively utilise all workforce systems as appropriate including NHS Jobs, ESR and Trac and to agreed processes and timescales.
• To be accountable for issuing contractual documentation as required using standard templates and managers instructions.

General

• To be responsible for identifying any data discrepancies and taking corrective action as appropriate.
• To ensure that administrative tasks and general office duties such as filing and photocopying are carried out in an efficient, timely and professional manner.
• To maintain and improve general office management systems as necessary in order to provide an effective and efficient Resourcing service.
• Take responsibility for own learning and development and keep up to date on all employment related issues and legislation.
• Operate as an effective team member contributing and assisting other HR departments to maintain service provision where required