Research Coordinator

Job overview

We are currently looking for an enthusiastic individual to work within our research team as the Research Co-ordinator across our research portfolio.

The Research Coordinator (RC) is a specialized research professional working with and under the direction of the clinical Principal Investigator (PI). While the Principal Investigator is primarily responsible for the overall design, conduct, and management of the clinical trial, the RC supports, facilitates clinical trial activities and plays a critical role in the conduct of the study. By performing these duties, the RC works with the PI, research nurses/practitioners, research team, sponsor Trust to support and provide guidance on the administration of the compliance, feasibility, and other related aspects of the clinical study during set up, maintenance and close out.

The RC is responsible for the coordination of clinical trials within Clinical Research Delivery Team. Working closely with the study lead of each trial, they are responsible for ensuring their allocated clinical trials are set up, managed/maintained and closed out in accordance with regulatory, sponsor and RD&I Office requirements.

Ideally with previous co-ordination experience having worked within a hospital setting and familiar with medical terminology, you will work within the guidelines and policies for the conduct of clinical trials, ensuring high standards of practice in accordance with the principles of GCP.

Main duties of the job

The RC will be responsible for coordinating clinical trials from Expression of Interest to closure in accordance with Good Clinical Practice (GCP), Trust SOPs, sponsor requirements, regulatory standards and the NIHR 150 day metric. They will support the CI/PI/Delivery Team by reviewing protocols, communicating study requirements, accessing relevant training for staff including maintaining training logs, compiling and maintaining delegation logs, set-up and maintenance of Investigator Site Files/Trial Master Files and ensuring all regulatory, R&D and sponsor approvals are in place before trial initiation. Obtaining initial trial supplies, ensuring Material Transfer Agreements are in place. Creating and maintaining the Investigator Site File/Trial Master File. Working with R&D, pharmacy, finance and laboratories.

During trial, oversees day-to-day activities to ensure regulatory compliance. In addition to the above, process amendments within timelines, raises invoices and organises patient expenses. Supports audits and regulatory inspections and ensures studies remain inspection-ready.

At trial closure, ensures appropriate notifications, documentation archiving and return or destruction of surplus investigational medicinal products. Maintains professional development and awareness of current NHS and research practices while adapting to evolving Trust requirements.

Detailed job description and main responsibilities

The post holder will work within the Research team at the Royal Surrey County Hospital NHS Trust. The purpose of the job is to set up and maintain studies, including invoicing and study closure and data entry and query resolution.

Having achieved Foundation Trust status and been identified as a CHKS 40 Top Hospital and a Top 100 Healthcare employer, our focus is to offer the best possible care and treatment outcomes for our patients, and to continue to be the employer of choice for our staff. We focus on giving our patients the best outcomes of care and an excellent experience whilst in our hospital.

We have on-going departmental, NIHR portfolio and commercial clinical trial activity with numerous trials currently open to recruitment, in follow up and many in development and set up.