Job overview
We are seeking a motivated and organised Recruitment Assistant to join our busy recruitment team.
You will play a key role in supporting the end-to-end recruitment process, ensuring that all pre-employment checks and onboarding activities are completed accurately and within agreed timescales.
Working as part of a supportive team, you will provide routine administrative support, respond to candidate and appointing manager queries.
The postholder will be the first point of contact for all electronic communications into the recruitment team - responding where appropriate or ensuring they are assigned to the correct team member and ensure queries response records are maintained.
The role is available on either a full time basis or part-time (minimum 30 hours per week over 5 days).
We are looking for someone who is:
- Experienced in secretarial, administrative or office-based work.
- Highly organised, with strong attention to detail and accuracy.
- Confident using IT systems including Microsoft Office.
- Able to follow established processes and procedures effectively.
- An effective communicator with excellent customer service skills.
- A team player who can manage workload and meet deadlines
** banding subject to NHS job evaluation **
Main duties of the job
Support vacancy administration and progression through recruitment systems. Arrange and undertake identity and right to work checks in line with NHS requirements. Assist with pre-employment checks including DBS, occupational health and onboarding processes. Maintain accurate electronic recruitment records and update systems accordingly. Monitor recruitment inboxes and respond to routine queries, escalating where appropriate. Work collaboratively with colleagues to meet deadlines and maintain service standards.
Detailed job description and main responsibilities
Support vacancy administration and progression through recruitment systems.
Arrange and undertake identity and right to work checks in line with NHS requirements.
Assist with pre-employment checks including DBS, occupational health and onboarding processes.
Maintain accurate electronic recruitment records and update systems accordingly.
Monitor recruitment inboxes and respond to routine queries, escalating where appropriate.
Work collaboratively with colleagues to meet deadlines and maintain service standards.
Person specification
Other
Essential
- Demonstrates commitment to the Trust's published values
Experience
Essential
- Current or recent administrative or secretarial experience in an office environment
Desirable
- Awareness of NHS recruitment processes and pre-employment checks (eg right to work, DBS, occupational health)
Qualifications
Essential
- NVQ level 2 (or equivalent) in relevant secretarial or administrative subjects
Skills and comptencies
Essential
- Competent IT skills for data entry, communication and record keeping (all Microsoft office applications - Word, Excel, Powerpoint, Outlook)
- Experience of timely handling of routine but high volume queries - email, system communications and telphone
- Previous experience in secretarial/administrative roles that require attention to detail and accuracy
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Applying for this NHS job
This advert is for Recruitment Assistant with The Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust in Oswestry, Midlands, England. It is listed as a Band 3 Healthcare support worker role. The advertised salary is £25,760 - £27,476 pro rata per annum. The contract type is 6 months (Fixed term in the first instance with possible extension). The application deadline is 21 Jul 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (07 Jul 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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