Recruitment Administrator (15-Month Fixed Term Contract / Secondment)

Job overview

An opportunity has arisen at East Midlands Ambulance Service, NHS Trust for a Recruitment Administrator to join our busy recruitment team at our Trust HQ in Nottingham on a 15-month fixed term contract. The role is hybrid working; predominantly office-based with flexibility to work from home a couple days a week.

The Recruitment Team are part of the People Directorate, where different specialists come together as one team to improve the experience of working in the NHS for everyone.

The successful candidate will provide assistance to the recruitment team by answering calls that come into the team, undertake ID appointments in person or Digital ID checks for candidates, along with publishing job adverts and provide administration support with pre-employment checks. They will also liaise with hiring managers to ensure that roles are advertised in a timely manner.

With the team, the successful applicant will attend various recruitment events and interview/assessment days across the East Midlands and will also support the delivery of the Trust's workforce plan by providing high quality recruitment administration service. This will include tasks such as responding to queries (phone and email), scanning interview paperwork, organising recruitment files, setting up interviews for candidates and supporting hiring managers in correct use of the TRAC recruitment system.

Main duties of the job

Supporting the business to deliver recruitment objectives, you will have a passion to succeed and the ability to manage various priorities within the team. You will be an excellent team player with a proactive approach to work and the ability to create and maintain effective internal and external working relationships.

You will have an opportunity to be an ambassador for the ambulance service representing our Trust across the region at careers events, workshops, and forums.

Due to the nature of this role, internal and external customer service skills are a must, and all of our team members are expected to work together, showing compassion and inclusivity, and adhere to and display our Trust values at all times.

Detailed job description and main responsibilities

Previous recruitment administration experience is an essential requirement for any candidate applying for this role.

Additionally, it is essential that candidates have TRAC or similar Applicant Tracking Software (ATS) experience and are familiar with pre-employment checks requirements and processes.

It is also desirable that candidates have HR/People experience working with ESR and NHS Jobs systems.

The successful candidate will be highly organised with an eye for detail and the ability to multitask in a fast paced environment.

We are looking for a confident and resilient individual who is able to work to tight deadlines whilst providing an excellent candidate experience.

A detailed description of the roles and responsibilities can be found within the attached Job Description and Person Specification document. We encourage you to download and review the attached document to support you in the completion of your application.