Receptionist/Administrator

Job overview

The Fiennes Centre, Banbury is looking for a part time receptionist/administrator who can prioritise work load and has plenty of initiative.  The Fiennes Centre is a outpatients based in North Oxfordshire in Banbury. There are a range of clinical services based in the building, including podiatry, Out of Hours, Urgent Care, Mental Health Services and more services to join. The receptionist/administrator will be supporting these services and operations related to the building.

This is a part time role working 25 hours per week, the shift pattern is 1pm - 6pm Monday - Friday.

Interviews will  be held at The Fiennes Centre, Banbury, OX16 9BF

Main duties of the job

To provide professional, effective and efficient reception and administrative support to all staff working within the department using agreed processes and procedures to ensure the service standards are achieved.  To be the first point of contact for patients and referring partners within The Fiennes Centre, managing appointments and queries, assisting where necessary and ensuring the priorities of the team are delivered effectively.

Detailed job description and main responsibilities

• To present a welcoming and inviting first point of contact for the service, whether this is by providing a prompt response to queries, managing a phone call or managing the referral within the guidelines of the team.• Provide a high standard of general office duties to include responding to emails and phone enquiries, answering the telephone, taking and recording messages accurately responding to queries appropriately, filing, photocopying, scanning, following Trust procedures and protocols.• Managing the booking instructions given from the clinician following the appointment, ensuring it is booked in line with priorities outlined by the service.• Manage the incoming mail (electronic and post), date stamp and manage in line with service guidelines.

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.

Job Description subject to evaluation and so some duties may change.