Receptionist

Job overview

The Sheffield Adult Autism Neurodevelopmental Service is based at Lyndhurst Road.(SAANS) which provides assessment ,diagnosis and multi-disciplinary interventions with an Autistic Spectrum Disorder(ASD) (including disorders formerly known as Asperger's Syndrome) and associated neurodevelopmental disorders including Attention Deficit Hyperactivity Disorder (ADHD) SAANS also provides a national assessment and diagnostic service as well as follow-up appointments and counselling subject to funding by the clients local Clinical Commissioning Group.

Sheffield Health Partnership University NHS Foundation Trust is currently unable to provide sponsorship for this role. This is in accordance with UKVI guidelines and legislation, as these roles do not meet the skill nor salary threshold for sponsorship. If you hold a visa which allows you to work in the UK, you are welcome to apply for this role however our policy requires you to have at least 12 months on your visa at commencement of your employment for training and operational reasons. This means that you need at least 15 months right to work in the UK at the point of application to enable employment checks to be undertaken.

Please be advised this post has a cap and will close once this is reached.

Previous applicants need not apply

Main duties of the job

The Receptionist role will work as part of a team of administrators to provide an efficient and friendly service to all patients and visitors attending the base. We are looking for an experienced receptionist or administrator to perform all allocated administration tasks required to meet the needs of the service and to contribute to the smooth running of the office by providing effective administrative support for the SAANs Service. The candidate should posses’ good organisational skills and be able to ensure the professional image of the department and Trust is maintained at all times. Flexibility and the ability to work well under pressure are also essential.

Detailed job description and main responsibilities

• Undertake reception duties as appropriate, including dealing with the public over the telephone and face to face.
• To maintain patients records and appointments to a high degree of confidentiality.
• To clearly communicate orally with members of the public where there may be barriers of understanding.
• To undertake typing and produce documents as appropriate, using PC based word processing, spreadsheets, and data-based packages.
• To undertake general office duties including filing, document control, document scanning and photocopying.
• To process all incoming and outgoing mail including emails.
• To process booking courses and workshops offered by the service.
• To provide administration support for courses and workshops, collating materials and preparing registers.
• To provide relief cover for other members of the administration team as appropriate.
• Maintain accurate level of all stationery and stock.
• To facilitate room bookings for clinicians and staff as required.
• Assist in the closure of the building on behalf of all teams.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.