Receipt and Distribution Assistant

Job overview

If you are looking to join a dynamic company with ambitious growth plans over the next ten years, look no further. This is a rewarding and challenging role in our partnership, and you will have the opportunity to shape your career within an organisation where talent is recognised and where we will empower you to learn and develop. We aren’t about putting people into boxes – we want people to break the mould and the boundaries to fulfil their potential. Our team here at Healthcare Partners know that everything they do makes a difference to patients’ lives. This isn’t just a job – it’s a real career, a way of making a difference every single day. We are a true team of diverse, incredible people, all pulling together to fulfil our vision of enabling our clinicians to provide the ultimate care – using the latest innovations to achieve the best outcome for their patients. If you meet the requirements for this role and are looking to join an organisation that partners with a Healthcare Trust rated Outstanding by the CQC, apply today. This could be the start of your new and rewarding career!

• This is a practical role that requires physical lifting and good customer service
• Healthcare Partners is not able to offer sponsorships,

Main duties of the job

Receipt and distribution roles involve managing the end-to-end flow of goods, including receiving deliveries, verifying accuracy, storing items, and distributing them to departments. These roles require inventory tracking using IT systems, manual handling for unpacking/moving, and, in a healthcare settings, ensuring compliance with safety standards.

The postholder will

• The role requires compliance with the Company's Manual Handling Policy and relevant health and safety legislation. Duties include lifting and moving materials, equipment, or stock weighing up to 15 kg on a regular basis. Manual handling tasks must be carried out using approved safe working practices and mechanical aids where provided.
• Assisting in the provision of a high quality, efficient and cost-effective procurement function that meets the requirements of the Royal Surrey Foundation Trust’s overall strategic direction and corporate objectives.
• To contribute to the delivery of the Supply Chain and Logistics function at Royal Surrey Foundation hospitals as follows:
• Receive deliveries from suppliers; to check deliveries against the purchase order details, sign for and receipt goods on the system.
• Ensure non-stock deliveries are placed in a designated area ready for Receipts and Distribution team to deliver.

Detailed job description and main responsibilities

• Sort & deliver the roll cages, tote bins/pallets from NHS Supply Chain into delivery areas
• Deliver all non-stock goods to delivery locations including medical consumables/printing/ stationery consumables/furniture (beds/desks/chairs/fridges)/computer equipment/medical equipment.
• Ensure that a signature of receipt is obtained for all non-stock items delivered
• Collection daily of empty roll cages/tote bins, cages are to be collapsed and returned to the agreed area.
• Liaise with clinical areas daily of any ‘returns’ (goods) for both NHS Supply Chain or any other supplier.
• Assist in the receipt of non-stock goods delivered by suppliers – check delivery note for accuracy, check outside of parcels for any damage, sign for contents (goods)
• Assist in checking the contents (goods) against the computerised order and delivery note and enter the details onto the Trust’s computerised ‘E’ Procurement system
• Create the receipt number and attach to the delivery note.
• Assist in ensuring that any electrical goods are identified as need to be checked by the EME Technician prior to use
• Assist in the delivery of ‘urgent’ medical goods in the event of a Major Incident some sub-headings are suggested below, please use any appropriate for the post)
• To support the department and organisation by carrying out any other duties that reasonably fit within the broad scope of a job of this grade and type of work.

Advisory/Contact • Liaise with delivery drives regarding any queries raised at the time of delivery

• Redirect delivery drives to other delivery areas within the Trust
• Liaise with medical/administration staff who have any queries regarding their delivery
• Assist with any telephone queries regarding deliveries
• Direct patients to the correct appointment area General
• Deputies in the absence of the R&D Supervisor
• To have responsibility for Health, Safety and Welfare of self and others and comply at all times with the requirements of Health and Safety Regulations
• Attend mandatory training, ie manual handling

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.