Job overview
This role provides comprehensive administrative and project support to the Capital Projects Team within the Estates & Facilities Management Division. It supports the smooth running of capital projects by managing documentation, coordinating meetings, maintaining financial records, and assisting with project tracking.
Working within established procedures, the post holder ensures accurate data entry, timely communication, and effective organisation—contributing to the successful delivery of capital schemes.
The post holder is also responsible for ensuring that orders and contract documents are issued, and that invoices are processed for payment. Additionally, they will develop improved systems for capturing information on assets, reducing backlog, and reporting all Government-requested data—such as ERIC returns—relating to fixed assets, in a timely manner.
Main duties of the job
This includes but is not limited to:
Raise requisitions and receipt invoices.
Update finance trackers and assist with updating cashflow forecasts.
Support project governance: risk registers, minutes, and action logs.
Assist with organising and coordinating meetings, diaries, agendas, and follow-up communications.
Support the creation of project reports, presentations, and evaluation documents.
Assist Project Managers with programme updates, risk logs, and post-investment evaluations.
Respond to Datix allocations on behalf of the PMs.
Ensure accurate data entry into project systems.
Support in the management of the team intranet and social media pages with up-to-date content.
Monitor and coordinate the Capital/MNW shared mailbox.
Assist in completing audits and surveys relating to project and teamwork.
Collate tender documents for circulation
Detailed job description and main responsibilities
Please refer to the job description and person specification attached to the advert for the full details.
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Applying for this NHS job
This advert is for Project Support Officer - Capital with Nottingham University Hospitals NHS Trust in Nottingham, Midlands, England. It is listed as a Band 4 Administrative and IT role. The advertised salary is £28,392 - £31,157 per annum. The contract type is Permanent. The application deadline is 18 Jun 2026.
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