Project Manager

Job overview

An exciting opportunity has arisen to play a leading role in delivering this major workforce transformation within the Trust. As Project Manager, you will oversee the end-to-end delivery of the programme locally, coordinating stakeholders across HR, Digital, Finance, and operational teams, while ensuring the organisation is fully prepared for a high-profile system implementation.

The Future NHS Workforce Solution Transformation Programme is a nationally led initiative by the NHS Business Services Authority (NHSBSA), commissioned by the Department of Health and Social Care (DHSC). It will replace the current Electronic Staff Record (ESR) with a modern, cloud-based platform, providing enhanced end-to-end workforce functionality—from hire to retire—across NHS organisations in England and Wales.

• Interview Date Wednesday 01 July 2026
• 37 Hours 30 Minutes/Week
• You will be redirected to Trac to apply for the vacancy.  Please expand the job details section and read all of the information before applying for the vacancy

NO AGENCIES PLEASE

Main duties of the job

• Lead the day-to-day management of the New Workforce Solution project, ensuring delivery to agreed milestones, timescales, and quality standards.
• Establish and maintain structured project management processes, including planning, progress tracking, dependency management, and RAID (risks, assumptions, issues, dependencies) logs.
• Assess organisational readiness for implementation, identify gaps, and coordinate actions to ensure successful deployment.
• Coordinate and engage a wide range of internal and external stakeholders, including senior leaders, programme teams, suppliers, and partner organisations.
• Support governance arrangements by organising meetings, preparing papers, recording actions, and reporting progress to project boards and senior stakeholders.
• Develop and maintain reporting frameworks to provide clear, accurate updates and support informed decision-making.
• Facilitate collaboration across HR, Digital, Finance, and operational teams to ensure alignment and effective delivery.
• Provide expert advice and support to senior managers on project delivery, risks, and change management.
• Manage project communications, ensuring key information is shared effectively across stakeholders at all levels.
• Contribute to service improvement by supporting change management, adoption activities, and benefits realisation.

Detailed job description and main responsibilities

You will be responsible for providing day-to-day project management leadership, including governance coordination, implementation planning, progress monitoring, and stakeholder engagement. Working closely with national programme teams and local stakeholders, you will ensure alignment between national objectives and successful local delivery.

This role is ideally suited to an experienced project manager with a strong track record in leading complex change or digital transformation initiatives. You will bring excellent stakeholder management skills, a proactive approach to delivery, and the ability to drive progress across multiple workstreams in a dynamic and fast-paced environment.

• The Future NHS Workforce Solution Transformation Programme is a national initiative led by NHS Business Services Authority (NHSBSA), commissioned by the Department of Health and Social Care (DHSC). It will replace the Electronic Staff Record (ESR) with a modern cloud-based platform, delivering enhanced hire-to-retire functionality across all NHS organisations in England and Wales.
• The Trust is seeking an experienced Project Manager to support the local implementation of the Future NHS Workforce Solution. The postholder will provide day-to-day project management oversight, including governance coordination, implementation planning, progress tracking and stakeholder engagement.
• Working closely with the Transformation Lead, NHSBSA Readiness and Implementation team, supplier delivery team, and internal stakeholders across People Services, Digital, Finance, and operational directorates, the postholder will help ensure the organisation is prepared for successful deployment of the future solution.
• This is a high-profile, complex transformation programme that will fundamentally change how the organisation manages its workforce. To succeed in this role, you will be organised, proactive, and comfortable coordinating a broad range of stakeholders across organisational and programme boundaries. The role is suited to someone with experience delivering projects to agreed milestones, outcomes and timescales.

Main Duties of the role

• This is an exciting opportunity to play a key role in transforming workforce management at The Newcastle Upon Tyne Hospitals NHS Foundation Trust. You will support organisational readiness, stakeholder engagement, and adoption activities to facilitate successful transition to future solution.
• Establish and operate a local implementation management approach, including structured oversight of planning, RAID management, dependencies, and progress tracking across the implementation lifecycle.
• Use available readiness frameworks and key implementation documentation to evaluate and support the organisation's preparedness for the future solution, identifying gaps and driving remediation activity.
• Maintain a comprehensive RAID log (risks, assumptions, issues, dependencies) and work proactively with the Transformation Lead to escalate as appropriate and ensure mitigation actions are established and tracked to resolution.
• Co-ordinate across a range of internal and external stakeholders and across different levels of governance, escalating challenges to leadership and cascading strategic direction.
• Collate, quality assure and share information needed by the supplier delivery team.
• Manage the scheduling and logistics of key internal and external meetings, including governance forums, working groups, and programme check-ins, ensuring agendas, papers, and actions are prepared and distributed in a timely manner.
• Maintain a comprehensive RAID log (risks, assumptions, issues, dependencies) and work proactively with the Transformation Lead to ensure appropriate mitigation actions are in place and tracked to resolution.
• To give comprehensive support and advice to a range of senior managers.
• This position will involve a considerable amount of interaction with colleagues, groups, stakeholders and external vendors.
• Support the creation of reporting frameworks, enabling informed decision-making at programme and organisational level.
• Build strong working relationships across the internal implementation team, NHSBSA programme team, the supplier delivery team, and any third-party delivery partners to ensure effective collaboration, timely issue resolution, and alignment between national programme objectives and local implementation priorities.
• Facilitate collaboration across operational, digital, and corporate teams to support successful implementation and adoption.
• Share feedback with the supplier delivery team to help refine guidance materials.