Project Delivery Manager

Job overview

The GFGT Project Delivery Manager will provide hands-on project delivery support to the Going Further, Going Together (GFGT) savings programme, including where needed being embedded as part of the directorate teams. This includes identifying, quantifying, managing and delivering multiple projects within the directorate and high impact workstreams, including identifying opportunities through benchmarking and best practice. The role will be required to use project management skills to ensure that schemes and projects stay on track and deliver to anticipated timelines.

This role supports the development of new business opportunities and service changes identified through GFGT programme. The post holder will be an integral member of the team delivering GFGT across the Trust and responsible for delivering of an agreed set of schemes or projects across the Trust which will deliver cost improvement or improved efficiency for the Trust including clinical service transformation, operating model redesign, income generation, workforce reengineering or financial recovery.

Main duties of the job

Detailed job description and main responsibilities

a) GFGT Schemes/Projects

• Lead implementation of an agreed set of schemes/projects which deliver cost improvement, efficiency or income generation for the Trust.
• Ensure that your schemes and directorates deliver the required savings targets each year of the programme
• Ability to identify savings schemes and change opportunities to drive value in clinical and corporate services, including bringing together the relevant stakeholders to design and agree changes
• Testing and embedding of proposed changes with relevant stakeholders, including service users
• Provide programme management and hands on delivery support to scheme and workstream delivery, including the development of project plans, action and issue logs, risk registers and gateway documentation for each scheme. Collate information from workstream leads, monitor and circulate actions and responses
• Ensure that effective governance is in place to ensure schemes go through the Trust gateway process, and that schemes are tracked and monitored to ensure delivery of savings in line with plan
• Provide insight or subject matter expertise into directorates to develop impactful programmes of work which will deliver large scale change
• Use of QI methodologies to support change being embedded and sustained within the Trust
• Work with clinical, operational and corporate teams and subject matter experts to develop programme documentation, and test Trust wide concepts locally to ensure programmes will deliver value and scale, as intended
• Work with service users to ensure that schemes being developed at Trust level will meet service user needs
• Compile, check, edit and format information received from colleagues to develop compliant and compelling supporting documentation and reporting of GFGT schemes
• Identify and mitigate delivery risks as they arise within the programme, proactively managing risk to ensure quality is maintained. This includes identification of further savings opportunities to mitigate slippage.
• Working to deliver the change ideas including the development of business cases, project plans, policies and processes to support implementation of change.

b) Finance

• Coordinate the costing for GFGT schemes and cost improvement savings with finance business partners, ensuring the baseline data is understood and that a Financial Impact Assessment (FIA) can be completed
• Work in collaboration with finance to ensure that schemes and workstreams are accurately reported on a monthly basis, and that there are mechanisms in place to manage performance
• Have an understanding of the NHS financial regime and how service redesign, waste reduction and income generation schemes deliver cost improvement for the Trust
• Identification of saving and efficiency opportunities, including information gathering and analysis to support the delivery of programme or project plans

c) Data analytics and insight

d) Communication

e) Professional/Personal Development

• To provide information on programme progress upon request, when required
• To produce regular programme status reports and exception reports, when required
• To lead working groups, workstream meetings and other forums to provide information, analysis and advice to high impact workstreams or directorates
• Adhere to all Trust financial policies, systems
• Use data and analytics to ensure decisions are data-driven and informed by best practice
• Work with directorate BI leads to ensure that there are Key Performance Indicators (KPIs) identified which can be tracked and monitored, ensuring scheme delivery is accurately reported
• Act as a subject matter expert in the development of savings schemes, including bringing best practice examples from desktop research to the directorates and high impact workstreams
• Interrogate benchmarking information to assess Trust performance vs peers and identify opportunities. This includes developing informative and articulate reports based on findings in a way that engages stakeholders around driving increased value
• Ensure that information is gathered, stored and circulated to relevant departments/staff in line with the Trust’s Information Management policies and procedures
• Ensure that all written and electronically stored information is accessible only to authorised personnel and stored in accordance with the Data Protection Act
• Communicate effectively with internal and external stakeholders to ensure GFGT schemes and programmes are delivered
• Manage stakeholder relationships including managing appropriate information flows to assure stakeholders that projects are being delivered as required
• Develop and maintain good working relationships with key internal and external stakeholders
• Ensure that all communication and liaison with internal and external stakeholders is effective, responsive and sensitively managed, and adheres with legislation, policies and procedures
• Draft regular project status reports for the GFGT Service Delivery Board (SDB), working groups and other key groups - may additionally be required to attend and present reports at these meetings
• Communicate potential risks and mitigating actions to ensure senior managers are kept appraised of developments.
• Delivery of high-quality presentations on GFGT programmes and schemes as required to internal and external audiences, including senior managers and external stakeholders.
• Actively contribute to the GFGT bulletin, ensuring change is communicated to all stakeholders
• Participate in regular supervision, annual appraisals and set personal objectives with the Head of GFGT Programme
• Take responsibility for own professional development, identifying individual training and educational needs
• Undertake research relevant to each GFGT scheme or high impact workstream; evaluate information obtained and make judgments regarding its appropriateness
• Undertake all relevant mandatory training.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.