Project Administrator

Job overview

This role is offered on a fixed term basis for 18 months. The hours are full time, 37.50 hours per week.

The GPP MH & UEC Project Administrator will provide admin and project support to the high priority transformation programmes within Mental Health and Urgent Emergency Care transformation portfolios on behalf of the Gloucestershire Provider Partnership.

The purpose of this role is to provide personal and project administration support to functions and to ensure events, programme boards and project meetings are effectively organised.

Main duties of the job

To provide efficient and confidential administrative and project support to the GPP by delivering comprehensive, high quality project support and administrative service support that will enable the team to perform their role effectively and maximise their time efficiently.

The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.

Detailed job description and main responsibilities

This will include, but not necessarily be limited to the following specific tasks:

• To support and administer programme board and project meetings as required alongside the Project Manager and Improvement Delivery Lead.
• Arranging meetings and events with staff and external stakeholders, including booking venues, organising and assembling the relevant equipment e.g. PowerPoint, data projectors etc. and catering as required.
• Assisting with the production of agendas and papers for meetings, support production of presentations, using PowerPoint, ensuring hand-outs are available, ensuring they are issued in a timely manner and ensure minutes are captured at variety of meetings when required, producing and updating action logs.
• To provide support to both internal meetings and multi-agency events where the GPP is working collaboratively with others.
• To provide critical support in the planning, organisation, coordination and management of any GPP engagement events.
• This role is not eligible for sponsorship as per the Government’s UK VISA and Immigration Rules and Regulations. For more information please visit https://www.gov.uk/browse/visas-immigration/work-visas To support compliance with UK immigration requirements, all applicants who require a visa to work in the UK must disclose their visa history in full. This includes current and previous sponsors, dates of sponsorship, visa category, and any changes of employment. If you are on a Graduate or Dependant Visa, please disclose the expiry date on your application. Incomplete information may mean we are unable to consider your application