Job requirements
Essential
13 listedRequirements the employer expects applicants to meet.
- Skills
Advanced digital, data and system skills, including accurate data entry, spreadsheet manipulation, data validation and management of controlled data extracts.
- Skills
Ability to develop and maintain system documentation, SOPs, process maps, issue logs, action logs, decision records and audit evidence.
- Skills
Ability to identify risks to compliance, ordering, stock visibility, data integrity or operational continuity and escalate appropriately
- Experience
Experience of maintaining master data, supplier records, product files, catalogue records, user access, approval routes or system reference data
- Experience
Experience of identifying system issues, investigating data discrepancies or interface problems and implementing corrective actions.
- Experience
Experience of supporting system implementation, testing, user acceptance, rollout, training or post-implementation review activity.
- Communication
Excellent written and verbal communication skills, with the ability to explain complex system, data, catalogue and process issues clearly to technical and non-technical audiences.
- Communication
Ability to communicate system risks, access control issues, audit concerns and data quality problems clearly and escalate appropriately.
- Qualifications and knowledge
Educated to degree level or equivalent relevant experience in procurement systems, supply chain systems, data management, digital systems or a related field.
- Qualifications and knowledge
Specialist knowledge of procurement, inventory, catalogue or eProcurement systems and their application within a complex organisation
- Qualifications and knowledge
Understanding of procurement governance, Standing Financial Instructions, audit requirements and the importance of compliant purchasing processes.
- Personal and people development
Ability to act as a subject matter expert for procurement, catalogue, inventory and supply systems, providing advice, guidance, coaching and training to users and colleagues.
- Personal and people development
Able to support a network of super users or system champions to improve system adoption and reduce process variation
Desirable
3 listedAdditional qualities the employer would prefer.
- Experience
Experience of line management, supervision, coaching or supporting staff development.
- Experience
Experience of working in an NHS, public sector or other complex regulated environment.
- Qualifications and knowledge
Knowledge of NHS procurement, supply chain, catalogue or inventory management systems
Job overview
Procurement Supply Systems and Data Manager
Department Procurement
Band 7 £49,387 - £56,515 Per annum
Hours: 37.5 per week, all MKUH roles will be considered for flexible working
An exciting opportunity has arisen to join the Procurement and Supply Chain team at Milton Keynes University Hospital as our Procurement and Supply Systems and Data Manager.
This key role will lead the governance, optimisation and continuous development of the Trust’s procurement, inventory, catalogue and supply systems, ensuring accurate data, effective controls and reliable processes. Working across Procurement, Supply Chain, Finance, Digital and clinical services, you will help advance MKUH’s digital transformation, operational resilience and the safe, efficient availability of goods and services.
We are looking for an experienced systems and data professional with strong knowledge of procurement, supply chain, inventory or finance-related systems.
You will combine technical expertise with excellent communication and stakeholder management skills, providing clear advice, training and leadership to colleagues across MKUH.
This Band 7 post offers the opportunity to act as a Trust subject matter expert, lead system improvement projects and shape how digital procurement and supply services develop across the organisation.
'We care We communicate We collaborate We contribute'
Interview 17 November 2026
Main duties of the job
- To lead the management, governance, optimisation and continuous development of procurement, supply chain and inventory management systems, ensuring system integrity, data quality, catalogue governance, user adoption and compliance across the Trust.
- To act as the Trust lead for Inventory Management Systems (IMS), eProcurement system configuration, catalogue management and procurement master data, supporting digital transformation, system development, operational efficiency and supply chain resilience.
- To be responsible for system administration, data governance, access controls, implementation of new functionality, user training, audit compliance and the delivery of robust procurement system infrastructure. The role will support decision-making by ensuring data is accurate, controlled and available, but will not duplicate the Procurement Analyst’s lead responsibility for commercial spend analysis, savings analysis or procurement performance interpretation.
Detailed job description and main responsibilities
Main duties and responsibilities
The post holder will be responsible for the following duties, with emphasis on systems governance, digital transformation, master data control and user adoption.
Systems Governance and Transformation
- Lead the governance, administration and continuous improvement of procurement, inventory, catalogue and related supply chain systems.
- Develop system roadmaps and improvement plans in partnership with Procurement, Supply Chain, Finance, ICT, Digital and external system providers.
Leadership, Stakeholder Engagement and User Adoption
- Provide specialist advice and guidance to Procurement, Supply Chain, Finance, ICT, Digital, clinical and operational stakeholders on procurement systems, catalogue governance, IMS processes, master data and system data repositories.
- Build and maintain effective relationships with system providers, suppliers and partner organisations to resolve issues, support system improvements and ensure systems meet Trust requirements.
Data Integrity, Catalogue Control and Assurance
- Analyse system performance, data quality issues, catalogue compliance, inventory accuracy, user activity and process effectiveness to identify system improvements and operational efficiencies.
- Investigate system failures, data discrepancies, interface issues and reporting defects, identifying root causes and implementing corrective actions.
Operational Resilience, Planning and Risk Management
- Plan, coordinate and prioritise system administration, data cleansing, catalogue governance, access control reviews, master data record maintenance, system information asset maintenance, user training and system implementation activity.
- Develop implementation plans for IMS and procurement system changes, including data readiness, testing, workflows, training, issue logs, communications and post-go-live support.
Please refer to the Job Description for further details
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Applying for this NHS job
This advert is for Procurement Supply Systems and Data Manager with Milton Keynes University Hospital NHS Foundation Trust in Milton Keynes, England. It is listed as a Band 7 Data manager role. The advertised salary is £49,387 - £56,515 Per annum. The contract type is Permanent. The application deadline is 10 Nov 2026.
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