Procurement Officer

Job details

• Job reference: 261777
• Salary: Band 3 (£29,103 - £31,409)
• Job closing date: 21/10/2026
• Job Type: Administrative Services
• Location: University Hospital Ayr & University Hospital Crosshouse
• Employment type: Fixed-term
• Hours Per Week: 36
• Job posted date: 07/10/2026
• Employer (NHS Board): NHS Ayrshire & Arran
• Department: Procurement Department

NHS Scotland:

Who we are:

NHS Ayrshire and Arran are one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran, we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)

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Position:

An exciting opportunity has arisen within NHS Ayrshire and Arran’s Procurement Department for a 12-month fixed-term Procurement Officer, supporting the Scan for Safety programme. This role is based across University Hospital Ayr (UHA) and University Hospital Crosshouse (UHC).

The Supplies & Distribution Team plays a critical role in ensuring clinical areas receive the products they need to deliver safe and effective patient care. This position offers a unique opportunity to contribute to the rollout of the Scan for Safety initiative, a key programme designed to improve patient safety, enhance stock management, and support more efficient clinical processes across the organisation.

As a Procurement Officer, you will work closely with clinical and operational teams to ensure stock is available at the right time and in the right place, while supporting the implementation of new systems and ways of working that directly impact frontline services.

Hours:

36 hours per week.

UK Driving Licence:

A UK driving licence is desirable but not essential for this role.

What you will do:

This post is part of a team of Customer Service Assistants / Procurement Officer and the postholder will be responsible for ensuring theatres have sufficient supplies of stock products. The postholder will support the roll out of the Scan for Safety project currently in place within ophthalmology. The Procurement Officer aspect will be responsible for catalogue updates in relation to the specialty, adding, maintaining and deleting items where appropriate. They will also be responsible to assist with PECOS user roles and ensuring users have the correct access in terms of catalogues and budget code access. They will utilise a shared e-mail inbox and be responsible to timely resolution of any procurement related issues which may arise within the roll out and implementation of Scan for Safety.

For further information on the role please click the link below to view the job description.

Knowledge, training and/or experience required for this post:

Knowledge of procurement and supplies, especially in a hospital environment. Experience dealing with a wide range of stakeholders and problem solving and being able to work on own initiative. Stakeholders would include clinical staff, Ward Product Managers, auxiliaries, porters and external suppliers.

Dealing with Procurement & Stock systems and able to communicate well verbally and via e-mail and Teams.

Dealing with a wide range of customers within the organisation. Customer Care experience, experience of working in a hospital environment.

Experience

Knowledge of Supplies/Stores/Stock control procedures. IT literate (Microsoft packages; Word, Excel, Teams & E-mail) as well as Procurement & stock control specific systems. These would include PECOS, ECM & Genesis systems. Liaising with suppliers to ensure accuracy of products, prices, units of measure and ensuring goods arrive in adequate time as required by clinical staff. Experience fast and accurate data inputting to systems.

Working in a fast paced, changing environment.

For further information on the requirements for the role please click the link below to view the person specification

If you want to find out more about the role, please contact gary.kean@aapct.scot.nhs.uk

Please note that we anticipate a high level of interest in this position and may close the vacancy early once enough applications are received. Therefore, please make sure you complete and submit your application at your earliest opportunity.

RIGHT TO WORK / CERTIFICATES OF SPONSORSHIP

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

NHS Ayrshire & Arran may be able to offer visa sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. When considering if a post meets the salary threshold for sponsorship, please note the salary advertised is based on a full-time contract and must be pro-rated for part-time positions. Sponsorship is not guaranteed and is assessed on a case-by-case basis following interview and at the commencement of pre-employment checks.

Please visit here for further information.

We are unable to provide sponsorship for Band 2 posts or bank contracts.